Chief of Staff

City of New York•New York City, NY

12h

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: - Recruiting, hiring, and training City employees. - Managing 55 public buildings. - Acquiring, selling, and leasing City property. - Purchasing over $1 billion in goods and services for City agencies. - Overseeing the greenest municipal vehicle fleet in the country. - Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. The Department of Citywide Administrative Services (DCAS) seeks a highly motivated and strategic individual to serve as Chief of Staff to the First Deputy Commissioner (FDC). The First Deputy Commissioner’s portfolio includes Human Capital, Fiscal and Business Management, the Office of Citywide Procurement, and Information Technology. The Chief of Staff will operate with broad latitude for independent initiative and judgment, serving as a trusted advisor on sensitive, strategic, and policy matters. The Chief of Staff will play a critical role in advancing the First Deputy Commissioner’s priorities by coordinating and driving initiatives across the Commissioner’s Office and throughout the agency. This position will provide high-level guidance and counsel, facilitate executive decision-making processes, manage cross-functional projects, and ensure the effective day-to-day operations of the First Deputy Commissioner’s office. The successful candidate must be highly organized, proactive, and strategic, with exceptional communication skills to foster a collaborative and results-driven environment. The individual must be able to think holistically and creatively, anticipate and identify risks, and develop thoughtful, solutions-oriented approaches to complex challenges.

Requirements

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Responsibilities

Serving as a strategic partner and principal advisor to the First Deputy Commissioner;
Advising the First Deputy Commissioner on sensitive matters;
Drafting and reviewing memos, briefing materials, presentations, reports, and other executive-level documents;
Preparing agendas and materials for First Deputy Commissioner meetings and tracking follow-up actions to ensure timely execution;
Managing information flow between the First Deputy Commissioner’s office and internal and external parties to eliminate bottlenecks;
Working with the Commissioner's office and DCAS executive/senior leadership to ensure that the First Deputy Commissioner’s office is meeting the needs of the agency;
Providing troubleshooting assistance to the First Deputy Commissioner on a variety of fronts, including taking responsibility for identifying, triaging, and coordinating responses to issues brought to the First Deputy Commissioner's attention;
Ensuring communication among agency staff and coordinating intra-agency meetings when necessary;
Serving as the Liaison to the DCAS communications and external affairs teams, coordinating responses to external inquiries;
Developing and implementing protocols for briefing the First Deputy Commissioner in preparation for internal and external meetings to ensure that time is effectively leveraged;
In coordination with the Commissioner Office, prepare the FDC’s briefing documents for external hearings;
Representing the First Deputy Commissioner in their absence; and
Performing various high level specialized managerial/executive functions at the FDC’s request.