Chief Accountant - General & Admin.

HEARTSHARE HUMAN SERVICES OF NEW YORK•New York, NY

3d•$130,000 - $150,000•Onsite

About The Position

The Chief Accountant – (G&A) is responsible for overseeing the Accounts Payable operations and related accounting functions within HeartShare’s General and Administrative (G&A) division. This position ensures timely, accurate, and compliant processing of payments, vendor management, and financial reporting in accordance with GAAP and organizational policies. The Chief Accountant serves as a key liaison between the Finance department and other departments, ensuring strong internal controls, effective workflow, and adherence to fiscal accountability standards.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field required; CPA or MBA preferred.
Extensive experience in financial management, accounting, and fiscal oversight in a multi-subsidiary non-profit organization.
7–10 years of progressive accounting experience with a strong emphasis on Accounts Payable operations.
Prior supervisory experience required.
Strong knowledge of Generally Accepted Accounting Principles (GAAP) and other relevant accounting standards.
Proficiency in NetSuite or comparable ERP systems; experience with workflow automation tools (e.g., Kissflow) is a plus.
Demonstrated ability to work collaboratively.
Detail-oriented, organized, and capable of multitasking in a fast-paced environment.
Strong understanding of GAAP and internal control principles.
Excellent analytical and problem-solving skills.
High attention to detail and accuracy.
Strong leadership and communication skills with the ability to collaborate across departments.
Proven ability to manage multiple priorities and meet deadlines.
Advanced Excel and financial reporting skills.

Responsibilities

Oversee all aspects of the Accounts Payable function across multiple subsidiaries, including invoice processing, vendor payments, and expense allocations.
Ensure compliance with organizational policies, internal controls, and GAAP standards in all payable-related transactions.
Review and approve invoices, journal entries, and reconciliations for accuracy and completeness.
Manage month-end, quarter-end, and year-end close processes related to A/P, including accruals, reconciliations, and financial reporting.
Monitor and reconcile vendor accounts, resolving discrepancies, and maintaining positive vendor relationships.
Support the Vice President of Finance – G&A with cash flow management, payment scheduling, intercompany transactions, and expense forecasting.
Lead efforts to improve A/P efficiency through automation, workflow optimization, and process standardization.
Coordinate with Procurement, Accounting, and Program Management teams to ensure proper expense coding and allocation.
Assist with the preparation of various external reports related to banking and funder reporting.
Prepare documentation and assist with internal and external audits, providing supporting schedules and analyses.
Supervise, train, and mentor accounting staff responsible for A/P functions while promoting accuracy, accountability, and professional growth.
Contribute to the implementation and maintenance of financial systems (e.g., NetSuite, Kissflow) and other technology initiatives.
Support special projects and other finance-related duties as assigned by the Vice President of Finance – G&A.

Benefits

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more