Certification Coordinator

ARCXIS•Houston, TX

38m•Onsite

About The Position

We are looking for an additional Engineering Administrative Assistant to expand our dynamic team. This position will augment our Certifications Group. A good candidate would have prior experience working in - and be comfortable with - databases (internal and external) and Microsoft Office (Word, Excel, Outlook) in a fast-paced environment. A perfect candidate would also have some exposure to the residential building trades and their terminologies, especially framing, foundations, or IRC (International Residential Code) inspections.

Requirements

High School Diploma or equivalent.
Previous Administrative experience preferred in that a series of processes, often interrupted by higher priority tasks, must be completed every day. This demands an ability to plan ahead and organize your day, concentrating on correctly entering data in an expeditious manner, but also able to quickly “shift mental gears” to handle phone calls or other interruptions and still pick back up where the prior process was parked. Some of the skills necessary to be successful at this would be:
Self-motivation
Great time management skills
Tireless attention to detail
Writing/grammar/communications skills appropriate to a professional workplace
Pride in workmanship and strong work ethic
Team player mentality
“Type A” personality tempered with a highly developed sense of humor and a positive attitude!
Desired Office Skills (intermediate to advanced ability in):
Windows 10 Pro (folder/file navigation within a computer, multiple servers, and shared drive)
Excel (file management, cell/text formatting, table sorting/filtering, basic suite of formulas with ability to duplicate them across cells, copying/pasting data between spreadsheets, ability to at least execute macros)
Word (file management, template renaming, text formatting, field data entry, copy/paste)
Outlook (email and folder management within personal and email group settings, sorting/searching, attaching/detaching files and images, contact list management, calendar management)
Adobe (creating pdf files from non-Adobe files, merging/unmerging groups of files)
Must be able to pass background check
Must be available to work Mon-Fri 8am to 5pm.
Eligible to work in the United States

Responsibilities

Will be trained to provide general administrative support to our Certifications Group; basic building and construction knowledge is a plus.
Read, review, and analyze inspection reports to determine which new home addresses qualify for framing or foundation certifications, as well as specialty letters.
Research inspection status to identify addresses ready for tendon stressing and notify the appropriate cable companies.
Develop, maintain, and produce excel reports for department production output and deliverables.
Creating/updating billing packages so that service invoices can be issued.
Provide support to other members of the Certifications Group to help balance workloads and meet deadlines.