Centralized Operations Specialist

Landmark Properties•Orlando, FL

About The Position

The Centralized - Operations Specialist operates as a part of Landmark’s Centralized Services Team. The Centralized – Operations Specialist will work closely with onsite team members and corporate support roles over an assigned portfolio to our centralized platform. The Centralized – Operations Specialist will be responsible for providing exceptional customer service to both prospective and current residents. The Centralized – Operations Specialist operates in compliance with established policies and procedures to include responsibilities supporting delinquency, accounts payable, dashboard management and data entry.

Requirements

High School Diploma or equivalent required; bachelor’s degree strongly preferred.
Minimum of 1 year experience of off-campus student housing leasing or conventional housing leasing.
Internal candidates must have minimum of 1 year experience as a Resident Services Manager, Associate Community Manager, Associate Sales & Marketing Manager or a Leasing and Marketing Assistant/Professional.

Nice To Haves

Previous experience in a hotel, restaurant, tourism management role is beneficial.
Demonstrated proficiency in all areas of residential property management operations preferred.
Demonstrated proficiency in Microsoft Office Suite or related software.
Entrata or related software experience preferred.
Must possess excellent communication and interpersonal skills.
Must be able to manage one’s own time efficiently.
Must possess strong analytical and decision-making skills.
Must possess strong customer service skills.
Ability to work independently and take initiative.
Excellent organizational skills to manage multiple tasks and priorities.

Responsibilities

Manage Delinquency handoff follow ups from Landmark’s AI assistant.
Manage Delinquency knowledge updates to Landmark’s AI assistant.
Process open Accounts Payable.
Manage all past delinquency communication in accordance with the 0-90 day post move-out collections schedule.
Complete monthly write off packets and process write offs in management system.
Manage Resident dashboard specific to Resident contact needed, Resident not Progressing, Reviews, and Financial Notices.
Conduct future resident outreach regarding delinquency at least once per week.
Complete Weekly Insurance enrollment audit and make necessary corrections.
Audit LEAP invoices and verify posting & payment statuses.
Complete Utility pre-bill audit each month, and report concerns to Community Manager and Regional Director.
Ensure property has planned intentional P.A.W.S. events for the upcoming month and collaborate on event planning & supply ordering as needed.
Ensure team members comply with corporate policies and government laws on Fair Housing.
Ensure confidentiality of client, resident, and company information.
Prepare agendas for weekly performance recaps.
Participate in weekly 4DX WIG sessions.
Maintain a high level of customer satisfaction by understanding the needs and expectations of residents, prospective residents, clients, and vendors.