Central Supply Coordinator
About The Position
Daily Supply Operations Place routine supply orders based on par levels and department needs Receive deliveries; verify accuracy; label, store, and stock items Maintain clean, organized, and compliant supply rooms at all campuses Deliver supplies and respond promptly to campus requests Maintain logs, packing slips, invoices, and purchasing documentation Inventory Management Perform regular inventory counts and ensure accurate par levels Track supply usage and recommend adjustments Monitor expiration dates and rotate stock to reduce waste Assist with basic inventory and usage reporting Purchasing Portal & Vendor Systems Manage daily use of online purchasing portals Order from approved formularies; update product lists as directed Troubleshoot routine system issues (logins, product errors, availability) Coordinate with vendor support when needed Set up product lists, user access, and updates Provide basic instruction to staff on portal use (if applicable) Vendor Coordination Communicate routine needs and delivery issues with approved vendors Report quality concerns, shortages, or damages Request pricing sheets, samples, or product substitutions Assist the Director with gathering quotes and simple pricing comparisons Cross-Campus Support Travel between campuses to stock and maintain supply rooms Support departments such as Nursing, Dining, Housekeeping/EVS, and Facilities Educate team members on request and storage procedures Serve as the primary point of contact for daily supply-related needs Compliance & Safety Ensure storage areas meet infection control and life safety standards Maintain SDS sheets for required products Support emergency preparedness efforts by maintaining essential supply levels What We’re Looking For 2–3 years of experience in central supply, purchasing, warehouse operations, or inventory control (healthcare preferred) Experience with purchasing software or vendor portals strongly preferred Strong organization and time-management skills, especially across multiple locations Ability to lift 40–50 lbs and work in a fast-paced environment Basic Excel and documentation skills Valid Texas driver’s license and willingness to travel between campuses Key Competencies Dependable, detail-oriented, and able to work independently Strong customer service and communication skills Ability to troubleshoot basic system issues Enjoys hands-on, physical work and daily problem solving Positive, team-oriented approach when supporting multiple departments
Requirements
- 2–3 years of experience in central supply, purchasing, warehouse operations, or inventory control (healthcare preferred)
- Experience with purchasing software or vendor portals strongly preferred
- Strong organization and time-management skills, especially across multiple locations
- Ability to lift 40–50 lbs and work in a fast-paced environment
- Basic Excel and documentation skills
- Valid Texas driver’s license and willingness to travel between campuses
- Dependable, detail-oriented, and able to work independently
- Strong customer service and communication skills
- Ability to troubleshoot basic system issues
- Enjoys hands-on, physical work and daily problem solving
- Positive, team-oriented approach when supporting multiple departments
Responsibilities
- Place routine supply orders based on par levels and department needs
- Receive deliveries; verify accuracy; label, store, and stock items
- Maintain clean, organized, and compliant supply rooms at all campuses
- Deliver supplies and respond promptly to campus requests
- Maintain logs, packing slips, invoices, and purchasing documentation
- Perform regular inventory counts and ensure accurate par levels
- Track supply usage and recommend adjustments
- Monitor expiration dates and rotate stock to reduce waste
- Assist with basic inventory and usage reporting
- Manage daily use of online purchasing portals
- Order from approved formularies; update product lists as directed
- Troubleshoot routine system issues (logins, product errors, availability)
- Coordinate with vendor support when needed
- Set up product lists, user access, and updates
- Provide basic instruction to staff on portal use (if applicable)
- Communicate routine needs and delivery issues with approved vendors
- Report quality concerns, shortages, or damages
- Request pricing sheets, samples, or product substitutions
- Assist the Director with gathering quotes and simple pricing comparisons
- Travel between campuses to stock and maintain supply rooms
- Support departments such as Nursing, Dining, Housekeeping/EVS, and Facilities
- Educate team members on request and storage procedures
- Serve as the primary point of contact for daily supply-related needs
- Ensure storage areas meet infection control and life safety standards
- Maintain SDS sheets for required products
- Support emergency preparedness efforts by maintaining essential supply levels
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
