Center Coordinator, Family Business & Operations (Part-Time)

Loyola Marymount University•Westchester, FL

24d•$24 - $29

About The Position

The Center Coordinator, Family Business & Operations provides administrative, financial, and digital engagement support for the LMU Family Business Entrepreneurship Program and related initiatives within the Fred Kiesner Center for Entrepreneurship. Reporting to the Assistant Director, this position manages membership records, invoices, expense reporting, travel arrangements, supply purchases, storage organization, and the member website featuring exclusive video content. The incumbent also creates and curates member-only materials for the program’s private platform, ensuring a high-quality experience for participating family businesses and sponsors. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Requirements

Typically a Bachelor’s Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Two years of experience in administrative operations, communications, or digital media.
Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Proficiency with Google Workspace, Microsoft Office, and basic website or CMS platforms (e.g., WordPress, Wix, Squarespace).
Commitment to LMU’s mission and values, and an interest in entrepreneurship, family enterprise, or media.

Nice To Haves

Familiarity with CRM systems, membership platforms, or content libraries preferred.

Responsibilities

Coordinate Family Business Program membership renewals, billing, invoicing, and sponsor acknowledgments.
Maintain CRM data, member tracking, and engagement analytics.
Support peer circles, advisory council activities, and other membership initiatives.
Prepare member communications, renewal materials, and engagement reports.
Process expense reports, purchasing requests, and Incubator reimbursements.
Coordinate travel arrangements for guest speakers, staff, and students.
Manage supply purchasing and maintain an organized Center storage and inventory system.
Track budgets, manage receipts, and maintain supporting documentation for internal reporting and audits.
Manage the Family Business member website featuring exclusive videos and recordings from past events.
Upload and organize video content, ensuring accessibility and accuracy.
Collaborate with the Assistant Director to create and post exclusive member-only materials, newsletters, and highlight videos.
Monitor engagement metrics and recommend updates to improve the member experience.
Assist with logistics for Family Business events, symposia, and peer gatherings.
Work collaboratively with the Events & Communications Associate to ensure consistency across Center programming and materials.