Catering Logistics Assistant
About The Position
The Logistics Assistant supports warehouse operations and equipment readiness for Joe Coffee Catering. This role is responsible for preparing, organizing, maintaining, and quality-checking catering equipment and event kits prior to deployment. Logistics Assistants ensure that every event leaves the warehouse fully stocked, properly staged, clean, and operational. This role requires strong attention to detail, accountability, and the ability to maintain high standards in a fast-paced logistics environment. Some Logistics Assistants may also qualify to serve as Catering Logistics Drivers. Employees who meet the required driving criteria and are scheduled for driving assignments will receive an additional $2.00 per hour driver differential during those shifts.
Requirements
- 1–2 years of experience in logistics, warehouse operations, hospitality production, or a related field
- Strong attention to detail and organizational skills
- Ability to use digital tools for tracking and communication (e.g., Google Workspace, Airtable, or similar systems)
- Ability to follow standardized procedures consistently
- At least 18 years of age
- Valid driver’s license with a clean driving record
- Demonstrated ability to safely operate cargo vans or similar vehicles
- Successful completion of company vehicle safety training
- Approval from Logistics leadership based on driving competency
- Ability to safely navigate New York City traffic and parking environments
Nice To Haves
- Experience working with specialty coffee equipment
- Experience in catering or event production logistics
- Prior experience operating cargo vans or delivery vehicles
Responsibilities
- Event Kit Preparation & Quality Control
- Assemble event kits according to standardized packing lists and operating procedures
- Verify that all required tools, ingredients, and equipment are included prior to dispatch
- Conduct final accuracy checks before vehicles depart the warehouse
- Ensure items are securely packed to prevent damage during transport
- Support last-minute adjustments to packing lists as directed by dispatch leadership
- Equipment Care & Asset Readiness
- Clean, test, and stage espresso machines, grinders, refrigeration units, and related equipment upon return
- Perform routine cleaning and preventative maintenance according to company standards
- Identify and report equipment damage, wear, or malfunctions to management
- Ensure all equipment is stored properly and remains event-ready at all times
- Warehouse Organization & Inventory Support
- Maintain a clean, organized, and safe warehouse and Pro Shop environment
- Conduct regular physical inventory counts of equipment, supplies, and specialty product orders
- Track inventory using designated digital systems
- Assist with receiving and organizing incoming shipments
- Communicate low inventory levels to leadership to prevent stock-outs
- Operational Coordination
- Collaborate with Logistics Drivers to ensure safe and efficient vehicle loading
- Follow daily packing priorities and workflow instructions provided by the Logistics Assistant Manager (Dispatch)
- Adjust tasks in real time based on scheduling updates or operational needs
- Support general warehouse workflow and team efficiency
- Equipment Transport & Delivery Safely transport catering equipment, supplies, and event kits to venues throughout New York City
- Ensure secure handling of high-value coffee equipment during transit
- Deliver equipment to designated team members or venue contacts.
- Fleet Stewardship
- Perform daily vehicle safety checks prior to operation
- Maintain vehicle cleanliness and report maintenance issues promptly
- Follow all company vehicle-use policies
- Dispatch Coordination
- Follow routing, timing, and scheduling instructions from the Logistics Assistant Manager (Dispatch)
- Provide real-time updates during transit using company communication tools
- Support logistical adjustments as needed due to traffic, timing changes, or operational needs.
- Delivery Support
- Assist with equipment loading and unloading at warehouse and event sites
- Coordinate with Catering Team Leads and field staff during event load-ins
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
