Catering & Events Manager

Desert Mountain Club•Scottsdale, AZ

2d•Onsite

About The Position

Join Our Team as a Catering & Events Manager at Desert Mountain Club! Are you passionate about creating unforgettable events in a breathtaking setting? Desert Mountain Club, one of North America’s premier private country clubs, is seeking a dynamic and detail-oriented Catering & Events Manager to join our exceptional team! In this role, you will be responsible for planning, coordinating, organizing, and executing all club-sponsored and private catered events, delivering a world-class experience at every touchpoint. You will ensure that every event reflects the highest standards of excellence and aligns with Desert Mountain Club’s core values, mission, and vision. Events include, but are not limited to, golf tournaments, member social gatherings, private celebrations, and in-house functions. The ideal candidate is a true team player with a collaborative spirit and a passion for delivering exceptional guest experiences. This individual will possess: Outstanding communication skills and a proactive approach to problem-solving A keen eye for detail and the ability to anticipate needs before they arise A strong floor presence and a hands-on attitude, always ready to support the team The ability to build and maintain strong, positive relationships with members, guests, and colleagues BENEFITS Join a top 10, 5-Star Platinum Club of America and be a part of an exciting, challenging, and rewarding experience PLUS enjoy excellent benefits: We believe our teammates are our greatest asset and are committed to fostering a culture of care, respect, and positivity with a sincere focus on the safety, health, and professional growth of every teammate. If you’re looking to join an incredible team, then Desert Mountain is the place for you! JOB DETAILS

Requirements

Minimum of 2 years of food and beverage leadership experience in catering and events within a private club or luxury hotel environment
At least 1 year of catering sales experience
Proven ability to manage multiple events with poise, professionalism, and precision
Must have a valid driver’s license with no traffic violations within the last 3 years.

Responsibilities

Responsible for planning & coordinating catered functions (club, member, golf, tennis, fitness, The Ranch, marketing) and special events, including menus/presentation, equipment needs, entertainment, linens, flowers, and decor.
Communicate with Clubhouse Managers for all of DMC’s Clubhouses regarding On and Off property events.
Inspects the set-up of all catering functions at each location prior to the event.
Assist members /guests with all aspects of event planning to include, but not limited to, menu selections, décor, linens, floral, timeline, entertainment, transportation, lodging, with timely and thorough communication.
Responsible for proactively driving catering and events business. Maintain and increase department revenues by upselling high margin items to maximize profitability while ensuring proper pricing.
Update approved DM vendor list.
Ensure contracts, deposits, temp account application, member sponsor forms, credit applications are all properly filled out and distributed to all necessary departments, as well as in clients file.
Meet with members/guests and vendors to tour available function sites and plan events.
Prompt and effective verbal and written communication with the membership and all involved departments concerning catered functions to include a detailed overview and timeline (Banquet Event Order) of each upcoming event.
In coordination with Cochise/Geronimo Clubhouse Managers, fill out each club event P&L's and monitor financial results/assesses the profitability of each event.
Coordination of rentals and décor for assigned functions.
Coordinate wedding rehearsals and assist wedding coordinator if one has been hired.
Meet with banquet kitchen staff to coordinate and facilitate "'special menus".
Coding of invoices for all vendors to ensure payment is made in a timely fashion.
Timely member billing and follow up with all hosts quickly after events occur.
Catering filing system for current, upcoming, and past events.
Stay up to date of the current menus for Banquets and restaurants.
Maintain master function calendar for all club activities. All revisions to be made promptly and communicated with all departments to ensure accuracy and avoid double bookings.
Keeping abreast of trends and developments in the industry, such as menus, trends in consumer tastes and management issues.