Catering Coordinator

AccorHotel • Scottsdale, AZ

3d

About The Position

The Catering Sales Coordinator actively and independently supports the Associate Director of Catering, Senior Catering Manager, and Event Specialist Manager to ensure flawless event execution and provide exceptional service to our clients. This is a fast-paced, highly collaborative role ideal for someone passionate about hospitality and event planning. Serve as the primary administrative and operational support for the catering sales team. Consistently provide professional, engaging and friendly service Support managers with daily tasks, including guest communication, preparation and distribution of Banquet Event Orders, filing, creating contract templates, coordinating calendar invites, arranging site inspection and visits, and other assigned duties. Maintain and update client files and event details in the property management system. Act as a point of contact for clients in the absence of the sales manager. Prepare collateral, amenities and guest room reservations as requested by the catering managers. Coordinate with internal departments (banquets, culinary, AV, etc.) to ensure seamless event execution. Demonstrate flexibility by taking on additional responsibilities and duties as requested. Deliver proactive communication and exceptional service to clients.

Requirements

• Minimum High School Diploma, diploma or degree from a recognized institution in Business Administration or in Hospitality/Tourism preferred, but not required.
• Previous administrative or coordinator experience, preferably in hospitality, catering, or event planning.
• Typing speed of 50+ WPM
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in windows and excel, knowledge of Opera is a plus.
• Detail-oriented, proactive, and able to work independently in a fast-paced environment.
• Passion for hospitality, weddings and creating memorable guest experiences.
• Enjoys challenges, works well under time pressure, thinks ahead, anticipate manager daily needs and is highly committed to the job

Responsibilities

• Serve as the primary administrative and operational support for the catering sales team.
• Consistently provide professional, engaging and friendly service
• Support managers with daily tasks, including guest communication, preparation and distribution of Banquet Event Orders, filing, creating contract templates, coordinating calendar invites, arranging site inspection and visits, and other assigned duties.
• Maintain and update client files and event details in the property management system.
• Act as a point of contact for clients in the absence of the sales manager.
• Prepare collateral, amenities and guest room reservations as requested by the catering managers.
• Coordinate with internal departments (banquets, culinary, AV, etc.) to ensure seamless event execution.
• Demonstrate flexibility by taking on additional responsibilities and duties as requested.
• Deliver proactive communication and exceptional service to clients.

Benefits

• Employee discounts at the Fairmont Scottsdale Princess, local companies and Accor worldwide for you and your family
• Free meals at our on-site employee restaurant
• Learning programs through our Academies designed to sharpen your skills
• Great Medical and Dental benefits, 401K, Direct Deposit etc.
• Career development opportunities within the Fairmont Scottsdale Princess in addition to national promotion opportunities. The sky is the limit!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees