Catering & Convention Services Coordinator

Omni Hotels & Resorts•Frisco, TX

21h

About The Position

The Sales & Catering Coordinator is responsible for accurately completing a variety of administrative duties requested by colleagues with the Sales and Marketing Divisions in order to provide timely and professional service to our guests.

Requirements

Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required.
Must have good organizational skills and be able to multitask.
Previous hospitality or administrative experience is required.
Ability to effectively communicate in written and spoken English is required.
Experience in a sales environment is strongly preferred

Nice To Haves

Previous knowledge of Delphi, Opera and Synergy is preferred.
Previous experience working in an upscale hotel is preferred.
Bachelor’s degree is preferred.

Responsibilities

Schedules and prioritizes work load to meet deadlines of all managers.
Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
Professionally answers calls to the sales office and accurately takes messages, as applicable.
Ensures that all managers receive messages in a timely manner.
Enters group information (sites, resumes) in computer database.
Assists in generating proposals with information accurate and specific to each client.
Assists with site inspections.
Gathers materials and mails packages to clients as necessary.
Takes detailed inquiry leads and submits to appropriate manager.
Inputs amenities into compute for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
Takes minutes at meetings as directed.
Other duties as assigned.