Cash Department Administrator

HERSHEY CREAMERY CO•Harrisburg, PA

19h•$22•Onsite

About The Position

Job DetailsJob Location: Harrisburg, PA 17101Position Type: Full TimeJob Shift: DayJob Category: Admin - ClericalJob Responsibilities • Strong communication skills. This position interacts with many branch employees, administrative departments, and external banks and vendors. This person must be able to communicate facts and processes clearly and be able to help the other party understand details they may not be familiar, both over the phone and via email. Cash Department • Reconcile bank statements to the reports submitted by the company’s different Branch locations and track discrepancies. • Responsible for communicating and correcting discrepancies with Branch bookkeepers, company auditors and DocLink regarding deposits or NSFs that were not entered or entered incorrectly in Great Plains (GP). • Perform bank transfers and verify bank deposits online. • Open and process bank mail daily • Process electronic payments (ACH, wire transfers, etc.) • Support of Cash Department as needs arise AP Department Support: • Maintain toll transponder records (EZ Pass, Sun Pass, etc.) for all pass holders within the general sales department and branches. • Manage fuel cards including ordering new cards, providing fraud protection, and handling any fuel card issues, and paying the account to keep it current. • Create regularly scheduled reports from the fuel management accounts and perform quarterly verification. • Support AP department in scanning, payment processing, and filing of invoices Controller • Perform monthly account reconciliation between subledgers and general ledgers to prep for accountants and auditors. • Run sales and financial reports to support month end close • Investigate invoices and payments when departments question their expenses • Balance the Fixed assets in GP and make sure they are entered as fixed assets in Sage • Process periodic taxes throughout the year for various entities (City, County, State, etc.). • Assist the Controller with any miscellaneous projects. Qualifications Pay: $21.81/hr. on a 37.50 hour work week Monday-Friday High School Diploma or equivalent with 1-year related experience and/or training. Must be proficient in using Microsoft office products (Word, Excel and Outlook). Must pay close attention to details and accuracy. Can write basic correspondence and speak effectively with home office and branch personnel. Must be able to solve practical everyday problems with little assistance. Effective communication and organizational skills required. Must have sense of urgency and be able to prioritize workload in an efficient manner

Requirements

High School Diploma or equivalent with 1-year related experience and/or training.
Must be proficient in using Microsoft office products (Word, Excel and Outlook).
Must pay close attention to details and accuracy.
Can write basic correspondence and speak effectively with home office and branch personnel.
Must be able to solve practical everyday problems with little assistance.
Effective communication and organizational skills required.
Must have sense of urgency and be able to prioritize workload in an efficient manner

Responsibilities

Reconcile bank statements to the reports submitted by the company’s different Branch locations and track discrepancies.
Responsible for communicating and correcting discrepancies with Branch bookkeepers, company auditors and DocLink regarding deposits or NSFs that were not entered or entered incorrectly in Great Plains (GP).
Perform bank transfers and verify bank deposits online.
Open and process bank mail daily
Process electronic payments (ACH, wire transfers, etc.)
Maintain toll transponder records (EZ Pass, Sun Pass, etc.) for all pass holders within the general sales department and branches.
Manage fuel cards including ordering new cards, providing fraud protection, and handling any fuel card issues, and paying the account to keep it current.
Create regularly scheduled reports from the fuel management accounts and perform quarterly verification.
Support AP department in scanning, payment processing, and filing of invoices
Perform monthly account reconciliation between subledgers and general ledgers to prep for accountants and auditors.
Run sales and financial reports to support month end close
Investigate invoices and payments when departments question their expenses
Balance the Fixed assets in GP and make sure they are entered as fixed assets in Sage
Process periodic taxes throughout the year for various entities (City, County, State, etc.).
Assist the Controller with any miscellaneous projects.