Department Business Administrator

University of Arkansas for Medical Sciences•Little Rock, AR

About The Position

The Department Business Administrator supports daily operations and provides substantial administrative support for Enrollment Services and the Office of the University Registrar. The Department Business Administrator manages the departmental budgets, purchasing, supplies, daily office and building operations, graduation diploma preparation, departmental contracts and vendor agreements, and provides seasonal staffing and project support to all areas of Enrollment Services.

Requirements

Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field, plus four (4) years of experience in business, finance, or administration or Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years' experience in business, finance, or administration required.
Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting.
Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).
Excellent customer service skills.

Nice To Haves

Preference given to UAMS Workday experience.
Experience with student information systems (e.g., PeopleSoft, Banner, Workday, etc.), customer relationship management systems (e.g., Salesforce, etc.), or similar data management systems.

Responsibilities

Manages administrative aspects of the departmental budget, including preparation of weekly and monthly financial reports for the Assistant Provost for Enrollment Services and University Registrar (APUR); certification and explanation of the department’s monthly variance reporting to the Academic Affairs Assistant Provost for Finance and Administration; and timely management of Memos of Agreement, contracts, and sole source requests.
Works closely with the APUR to review spending and make appropriate budget projections and adjustments, as well as provide ad hoc reporting and regular status reports regarding budget and purchasing issues.
Manages all levels of procurement for the office: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, and is responsible for ongoing retention and coordination of budget records for the department.
Responsible for department administrative projects as called upon monthly, quarterly, and annually. Space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.
Works with the APUR to submit mandatory payroll certifications, financial statements, budget request scenarios, department purchasing requests, and building maintenance and service requests.
The Department Business Administrator coordinates the diploma preparation process, including all aspects of equipment, supplies, distribution, system setup, and ongoing maintenance.
Provides program support to each of the program/functional areas within Enrollment Services, including transcript processing; enrollment verification; veteran student certifications and support; enrollment and registration; academic calendaring; reporting; policies and procedures; transfer credit evaluation; academic degree audit; commencement; Workday reporting; and special projects development and coordination.
Perform other duties as assigned.