Department Administrator

TRL Systems Talent Management Team•Burbank, CA

About The Position

Join our team as a Fire TI Department Administrator, where you’ll play an important role in supporting fire life safety and tenant improvement (TI) projects from start to finish. In this collaborative position, you’ll help keep projects organized, ensure documentation is complete, and serve as a key point of support for customers, subcontractors, and internal teams. If you enjoy working in a fast-paced environment, staying organized, and being the go-to person who helps keep everything moving, this is a great opportunity to grow your career in project coordination within the low voltage and fire life safety industry. At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here’s what you can expect as a member of our TRL Team:

Requirements

3+ years in an administrative role
High school diploma (or equivalent)
Punctuality and regular attendance
Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
Ability to walk, bend, stoop, hear, and speak, daily
Move/Transport items weighing 20 pounds, occasionally
Stand or Sit for long periods (4+ hours), daily

Responsibilities

Provide customer service to internal teams, clients, and subcontractors
Process newly awarded projects and maintain project documentation
Manage CRM updates, task tracking, and project setup
Coordinate project prequalification and compliance documentation
Set up new customers and subcontractors, ensuring required forms are completed
Collect CAD files and required documents to support engineering and project execution
Prepare project deliverables including closeout packages, warranties, and drawings
Coordinate subcontractor requests, quotes, and approvals
Support department operations, vendor coordination, and purchasing documentation
Serve as backup support for other administrative roles as needed

Benefits

Medical insurance
Dental insurance
Life insurance
401k plan
Paid holidays
Paid Time Off
Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
Company Sponsored Events: Family-friendly events with food, games and prizes
Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible!
Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential