Capital Markets Administrative Assistant - Manhattan, NY

American Landmark Management, LLC•Tampa, FL

7d•Onsite

About The Position

American Landmark Apartments has been awarded one of the best places to work 5 years in a row on a national level. We are currently seeking an experienced and driven Capital Markets Administrative Assistant for our Corporate Office located in Manhattan, NY! At American Landmark, we believe in you and the development of your career. Our team members all receive equal opportunities to grow from within. Due to our strong training and mentorship programs, each new AL team member is set up for success. Our award-winning work-life balance is the result of a strong team commitment and industry leading collaboration. The Administrative Assistant role entails providing support to a team of senior level professionals within the Capital Markers team. The role is based in New York. The responsibilities include:

Requirements

5+ years of administrative assistant experience supporting a team of professionals
Strong Microsoft Office skills (including PowerPoint and Outlook)
Highly organized with strong attention to detail
Effectively multitasks and prioritizes competing tasks and deadlines
Experience with coordinating travel arrangements
Performs duties with the highest level of confidentiality and professional integrity
Strong communication skills; high EQ
An independent worker with strong follow-through skills
Growth mindset and excited to learn new technology platforms and skills

Responsibilities

Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
Booking conference rooms for internal and external meetings; meeting and greeting guests; and registering guests in the visitors' system
Managing detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Assisting with a variety of bespoke projects, including event planning
Assist with drafting and distributing investor updates, newsletters, and other communications.
Maintain and update the investor contact database, ensuring accuracy and confidentiality.
Organize and coordinate investor meetings, conferences, and other events, including logistics, materials, and follow-ups.
Assist in preparing presentations, reports, and other materials for investor meetings and internal use.
Monitor and manage incoming correspondence, ensuring prompt and accurate responses.
Supporting project work by preparing materials, coordinating resources, and assisting in the creation and formatting of presentations and reports
Maintaining and organizing files
Ability to thrive in a fast-paced, real-time environment with shifting priorities
Detail-oriented and able to efficiently complete tasks within deadlines and manage multiple competing priorities
Dedicated team player, demonstrated willingness to “go the extra mile”