Administrative/Production Associate - Capital Markets

JLL•Denver, CO

21h•$60,000 - $80,000•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: Support Producers and Production teams in managing real estate transactions from start to finish as a Production Associate. You'll assist with deal materials preparation, managing databases, coordinating with design teams and various vendors, providing comprehensive support to producers and team members to ensure seamless transaction execution. This position offers exposure to all aspects of commercial real estate production in a fast-paced, team-oriented environment.

Requirements

Minimum 1-3 years of related administrative, executive assistant, communications or similar experience
High School graduate required, college degree preferred
Excellent communication, organizational, grammatical, and time-management skills
Ability to prioritize, multitask, and meet tight deadlines in fast-paced environment
Intermediate working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop) a plus, not required
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Real Estate or Finance experience preferred
Commercial Real Estate experience preferred
Design experience is a plus
Strong problem-solving, organization, and decision-making skills
Ability to work overtime on short notice and provide backup support

Responsibilities

Provide administrative support including typing correspondence, scheduling appointments, conference calls, reservations, organizing calendars, set itineraries, process expense reports.
Assist Producers and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Prepare PowerPoint presentations by pulling and inserting data from other sources such as maps, charts, logos, pictures, tables, etc.
Maintain deal database; manage and update deal statuses, documents, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Assist in creating customized property information materials, comparable market analysis, market and industry research and targeted client specific research.
Assist in overseeing deal closing process; manage due diligence, engage and manage third party vendors, ensure proper documentation, prepare invoices.
Take independent initiative to identify priorities, adjust quickly as priorities change.
Respond to inquiries and provide timely information as needed.
Organize and file important deal-related correspondence.
Coordinate with graphic design team, work with vendors for photography and other services.
Back up support for other Production Associates as needed.
Must be able to work overtime.
Other duties as assigned.