Candidate Experience Specialist

Allied Universal•Omaha, NE

22h•$19•Onsite

About The Position

We’re looking for a high-energy, people-focused professional to join our team at Allied Universal’s Omaha branch as a Candidate Experience Specialist. If you enjoy helping others, staying organized, and playing a key role in putting great people to work — this is a rewarding, fast-paced opportunity for you. As the Candidate Experience Specialist, you’ll: Manage the branch hiring pipeline from post-offer to onboarding Schedule and confirm New Employee Orientation (NEO) using iCIMS and DOMO Stay in contact with applicants via phone, email, and text throughout the process Track background check statuses, reach out to candidates, and update systems Support onboarding and provide clear first-day instructions to new hires Serve as branch receptionist, greeting visitors and supporting office operations Step in for the Onboarding Specialist as needed You’re the face of the Omaha branch for new hires You make sure the right people start in the right roles on time You help keep the hiring process smooth, organized, and personal This role is perfect for someone who’s ready to make an impact, cares about people, and wants to grow within a company that protects and serves communities across the country. Ready to take the next step? Apply today and help us build a stronger Allied Universal team in Omaha!

Requirements

Strong communication skills
A genuine passion for helping others
Comfortable working with multiple systems and details
Ability to stay organized and proactive in a busy office
High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Nice To Haves

College degree in business, human resources, or related field of study
Human resources and/or recruiting experience
Experience using iCIMS or other Applicant Tracking System
Experience using WinTeam or other Human Resources Information System
Experience using DOMO or other business intelligence tool

Responsibilities

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Background Check Completed (and no driving) > Schedule for NEO
3rd Party BG Check > Review BG and see if complete, Schedule for NEO if completed
Ready for NEO > Those who have previously been reached for NEO but haven’t responded yet Outreach again
NEO Scheduled > Confirm with candidate their NEO arrival, ensure no further questions from candidate
Background Check Initiated > This candidate has not completed BG invitation, touch base and offer to help them complete it
Background Under Review > Has the Criminal History card been sent/completed, may need a follow up with HR or Candidate
Background in Process > If candidate has been in the step for a couple of days, please review BG in Sterling and see what is pending. Contact Candidate to let them know BG still in process
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)
Provide work schedule to applicant (Are we providing any offer/schedule information at time of interview?)
Make contact with site manager to ensure new hire has the correct information
Make final contact with employee to ensure first day is completed as scheduled
Perform the essential duties of the Onboarding Specialist in their absence

Benefits

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

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