Campaign Coordinator and Prospect Researcher

Vizcaya Museum and Gardens Trust Inc • Miami, FL

2d • $57,000 - $68,000 • Hybrid

About The Position

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is to position Vizcaya as an enduring, inclusive, and innovative place that inspires people to embrace the cultural vitality and environmental sustainability of the world around us.

This is an exciting time to join Vizcaya Museum and Gardens. Vizcaya is preparing for a transformational comprehensive campaign to support annual giving, endowment growth and capital projects across the campus totaling more than $100 million in need. Among the most highly anticipated initiatives is underway is the revitalization of Vizcaya Village, the original working farm of the estate. This ambitious restoration project will enhance the visitor experience, expand educational and agricultural programming, and restore historic buildings and landscape features for public access. The Village Revitalization represents a once-in-a-generation opportunity to tell Vizcaya’s full story and establish a cultural hub for future generations.

The Campaign Coordinator and Prospect Researcher provides essential fundraising and operational support for the Campaign fundraising efforts. Working collaboratively across the Advancement team, this newly created role combines prospect research expertise with coordination of Campaign engagement activities, serving as a key support partner in reaching the Advancement team’s annual strategic goals. This position will also play a critical role in supporting Campaign planning and execution during this exciting period of institutional growth. The position is on the Advancement Team and reports to the Director of Advancement Operations and Campaigns.

Requirements

• At least 3-5+ years of work experience as a Campaign Coordinator or Prospect Researcher.
• Bachelor’s degree in nonprofit management, communications, or a related field.
• Analytical skills with current knowledge of prospect research methodologies, donor cultivation practices, and fundraising principles.
• Experience with donor database systems and prospect research tools.
• Positive attitude, strong interpersonal skills, excellent writing skills, and attention to detail.
• Flexibility and commitment to collaboration.
• Ability to be self-directed, curious, and work independently to meet deadlines.
• Maintain confidentiality of sensitive donor information and adhere to ethical standards in fundraising and prospect research.
• English fluency.
• Proficiency with Microsoft Office.

Nice To Haves

• Additional relevant work experience, training, internship, and education.
• Certification in prospect research (CFRE, APRA or similar credentials).
• Familiarity with iWave and prospect analytics platforms.
• Proficiency with AI tools for research, data analysis, and productivity enhancement.
• Experience in cultural organizations, museums, or historic sites.
• Experience supporting comprehensive or capital campaigns.
• Experience with Veevart, Salesforce or comparable donor database systems.
• Spanish, Haitian Creole and other language skills.

Responsibilities

• Coordinate leadership briefings, meetings and tours for donors, prospects, and key stakeholders.
• Maintain accurate and up-to-date donor and prospect records in the Veevart database.
• Support campaign logistics including tracking progress toward goals, preparing materials, and coordinating donor recognition.
• Prepare clear campaign reports for leadership and the Board such as dashboards and progress updates.
• Support Campaign communications in partnership with Advancement colleagues.
• Provide administrative support for Campaign activities and perform other related duties as assigned.
• Conduct prospect research to identify, qualify, and cultivate potential major gift donors including individuals, corporations, and family foundations.
• Use iWave and other analytics tools to complete wealth screenings, capacity ratings, relationship mapping, and donor propensity analysis.
• Assess high-net-worth individuals’ philanthropic interests, giving capacity and readiness to give.
• Provide recommendations to support new prospect assignments and pipeline prioritization.
• Partner with the Director of Corporate, Foundation and Government Relations to support research and prospect development.
• Assist the Chief Advancement Officer with portfolio management, meeting preparation, and donor engagement planning.
• Staff donor portfolios for the Chief Advancement Officer, Executive Director/CEO and Board Chair including scheduling meetings and preparing briefing materials.
• Track moves management to support strong major gift and principal gift pipelines.
• Work with Advancement team members to support donor engagement planning and coordination.
• Achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan.
• Help to sustain and grow Vizcaya’s revenues and participate in pursuing funding opportunities.
• Proactively promote communication, collaboration, and customer service.
• Engage in internal committees as appropriate and complete assigned tasks in a timely manner.
• Create and manage your budget; understand and comply with Vizcaya’s policies and procedures.

Benefits

• Vizcaya Museum and Gardens offer competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level