Camp Office Administrator

SJCC•Mercer Island, WA

4d•$22 - $23

About The Position

Under the direction of the Camp Director, the Camp Office Administrator oversees the organization and efficiency of J Camp, assisting with paperwork, communication, and expenses. Essential Duties and Responsibilities: Work closely with SJCC Account Services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations. Manage, track, and delegate staff responsibilities including but not limited to camper early pickups, late arrivals and transportation changes to ensure camper safety. Update and maintain camper information in the online camp management system under the direction of the Camp Director. Ensure the camp office remains clean, organized, and functional throughout the camp day. Assist in panning and running of weekly J Camp staff & leadership team meetings. Provide oversight of the ACA accreditation process, including reviewing written documentation and leading site visit on visit years. Assist with staff assignments and collaborate with team members to ensure appropriate staffing. Track enrollment and communicate with waitlisted families as spaces become available. Answer calls , respond to voicemails, and distribute messages to the appropriate party. Respond to emails sent to [email protected] in a timely manner. Forward and/or share messages with other Camp Leadership Team members as needed. Print and assemble all necessary information needed for group clipboards each week, including medical/allergy info, camper roster, schedules, and arrival/dismissal info. Ensure camper forms are received and reviewed before campers attend camp and contact families with overdue forms. Ensure camper shirts are sorted and delivered to new campers each Monday. Work with the J Camp Leadership team to order, organize, store, and regularly inventory supplies/equipment while maintaining equipment effectiveness. Track swim test results in collaboration with the Aquatics team. Immediately inform Camp director of any concerns that arise with campers, staff, parents/guardians, and/or community members. Communicate regularly with the Camp Director and other members of the Camp Leadership Team; share recommendations with the Camp Director on an ongoing basis. Act as a positive ambassador of the SJCC both inside and outside of the SJCC Follow all emergency procedures at the SJCC. Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs. Other duties as assigned.

Requirements

Experience and/or training working with children preferred.
Attendance at J Camp staff training is required unless approval to train separately is granted in writing by the Camp Director.
Some experience in administrative support or customer service is preferred.
Current CPR/AED and First Aid Certification for adults/infants/children, through an approved certifying body, or willingness to get certified.

Responsibilities

Work closely with SJCC Account Services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations.
Manage, track, and delegate staff responsibilities including but not limited to camper early pickups, late arrivals and transportation changes to ensure camper safety.
Update and maintain camper information in the online camp management system under the direction of the Camp Director.
Ensure the camp office remains clean, organized, and functional throughout the camp day.
Assist in panning and running of weekly J Camp staff & leadership team meetings.
Provide oversight of the ACA accreditation process, including reviewing written documentation and leading site visit on visit years.
Assist with staff assignments and collaborate with team members to ensure appropriate staffing.
Track enrollment and communicate with waitlisted families as spaces become available.
Answer calls , respond to voicemails, and distribute messages to the appropriate party.
Respond to emails sent to [email protected] in a timely manner.
Forward and/or share messages with other Camp Leadership Team members as needed.
Print and assemble all necessary information needed for group clipboards each week, including medical/allergy info, camper roster, schedules, and arrival/dismissal info.
Ensure camper forms are received and reviewed before campers attend camp and contact families with overdue forms.
Ensure camper shirts are sorted and delivered to new campers each Monday.
Work with the J Camp Leadership team to order, organize, store, and regularly inventory supplies/equipment while maintaining equipment effectiveness.
Track swim test results in collaboration with the Aquatics team.
Immediately inform Camp director of any concerns that arise with campers, staff, parents/guardians, and/or community members.
Communicate regularly with the Camp Director and other members of the Camp Leadership Team; share recommendations with the Camp Director on an ongoing basis.
Act as a positive ambassador of the SJCC both inside and outside of the SJCC
Follow all emergency procedures at the SJCC.
Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs.
Other duties as assigned.