Camp Administrative Coordinator

Quest Inc.•Apopka, FL

10d

About The Position

Quest, Inc. makes a difference in the lives of nearly 600 people each day. For over 60 years, Quest, Inc. has been committed to enriching the lives of individuals with disabilities by providing a path to independence, community inclusion, and empowerment. We are a trusted name in offering compassionate, quality support services, and we invite you to be a part of our team. To see more of what Quest, Inc. has to offer, click here! At Quest, Inc., our mission is to help people with developmental disabilities experience a full life. We are guided by the vision to provide lifelong services for individuals with developmental disabilities.

Requirements

Minimum 21 years of age
High School Diploma or GED required, associate or bachelor’s Degree in business administration or relative field is a plus
2-3 years of experience in an administrative, clerical or office support role
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Possession of valid driver’s and reliable transportation
Flexibility of work schedule

Nice To Haves

1–3 years in a supervisory or management capacity preferred

Responsibilities

Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
Maintain camp calendars, schedules, and registration systems up to date
Schedule and organize meetings, appointments, and travel arrangements
Coordinate with HR / payroll to handle personnel information as needed
Order and manage office supplies and inventory
Coordinate maintenance requests and vendor services as needed
Ensures equipment and facilities are functioning properly at all times
Organizing and maintaining files (digital and physical)
Updating databases and tracking Camp activities
Discretion in handling confidential information
Serves as direct supervisor for seasonal staff including camp leaders, program staff, cabin staff and kitchen staff ensuring proper procedures and safe practices are followed during camp season.
Support camp registration through outreach, parent contact, paperwork, program administration and volunteer coordination.
Support onboarding and scheduling of seasonal staff.
Track attendance, rosters and housing assignments.
Supports end of season camp wrap up.
Serve as a point of contact for parents, vendors, staff and volunteers.
Acting as a liaison between departments or teams
Maintain positive relationships with vendors and local organizations
Represent Camp Thunderbird at in person enrollment events.
Ensure all documentation complies with Quest and ACA policies and regulations
Support health and safety protocols, including emergency contact lists and incident reports
Coordinating emergency procedures and drills

Benefits

Quest, Inc. provides medical, dental, vision, accident, prescription drug, flexible spending accounts, vision, 401(K) with company match, PTO, life insurance, disability insurance, EAP and student loan repayment.
Stay healthy with enhanced coverage – medical insurance includes an HRA, premium discounts, wellness credits, free virtual visits, free Minute Clinic visits, free imaging, and surgery
Full smile & clear vision – dental and vision plans to keep you covered head to toe
Security for you and your family – company-paid life and disability insurance coverage, plus long-term disability at no cost to you
Short-term coverage when you need it – short-term disability for life’s unexpected moments
Invest in your future – 401(k) with a company match to grow your retirement savings
Extra protection, your choice – voluntary accident and hospitalization coverage available
Save smarter – flexible spending accounts (FSA) to help your dollars go further
Support for life’s challenges – confidential Employee Assistance Program (EAP) to help you and yours
Keep learning and growing- tuition assistance and tuition reimbursement to help you advance your education and career