Calibrations Coordinator

Avantor•Malvern, PA

3d•Onsite

About The Position

In this role, you will report to the Onsite Supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science. Location: Malvern, PA Shift: 11 pm - 7 am (Sunday - Thursday) Hourly Rate: $21.63 + 15% shift differential ($3.24/hr.) = $24.87/hr. Benefits: Health and Wellness: Medical, Dental, Vision, and Wellness programs Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc. Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance Recognition: Celebrate your peers and earn points to redeem for gifts and products Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will: Perform equipment calibrations (e.g., pH meters and laboratory instruments) and ensure all equipment meets calibration standards Work with team members to verify calibration accuracy and document all work in the Electronic Lab Notebook (ELN) Open work orders and apply lockout/tagout procedures when equipment cannot be calibrated Maintain laboratory water baths, including draining, cleaning, and refilling Follow all PPE and safety requirements (safety glasses, gloves, lab coat, steel-toe shoes) Create, update, and maintain documentation to support compliance, training, and service delivery Track and report KPIs, metrics, SLAs, and weekly performance data Review reports and measurements to identify continuous improvement opportunities Ensure tasks are completed on schedule and meet quality standards Identify, act on, and report any deviations Laboratory Support & Shipping Serve as a primary contact for research staff regarding inventory and sample dispatch issues Receive, prepare, pack, and ship R&D samples (biological, chemical, radioactive, etc.) globally Ensure shipments comply with all transport, regulatory, GxP, and health & safety requirements Verify all shipping documentation is complete and accurate Resolve or escalate complex customer or delivery-related issues Monitor and manage special handling requirements (hazardous, temperature-sensitive materials) Maintain building security standards in line with regulatory requirements Support regulatory inspections, including escorting auditors and providing documentation Inventory & Documentation Ensure incoming materials meet quality and quantity requirements and are correctly entered into inventory Perform regular inventory and stock checks Maintain accurate inventory records (location, quantity, value) Develop procedures and reports to improve inventory control and reduce costs Troubleshoot inventory system issues Archive documentation and ensure shipment authorizations (e.g., COAs, licenses) are available on time Coordinate with government agencies, suppliers, customers, and internal teams to resolve complex delivery issues

Requirements

High School Diploma or GED required
Candidates should have a background in mechanics or a related field
Strong computer skills are necessary.
3-4 years of work experience in a scientific environment.
Excellent attention to detail.
Able to partner with other teams and suppliers and deliver results in a matrix environment, managing multiple internal and external partners and stakeholders.
Proven excellent customer service focus and ability to work collaboratively.
Proficient in data capture, analysis, and reporting utilizing various IT systems.
Knowledge and understanding of Good Laboratory Standards.

Nice To Haves

Experience working with IATA/ADR/IMDG preferred.

Responsibilities

Perform equipment calibrations (e.g., pH meters and laboratory instruments) and ensure all equipment meets calibration standards
Work with team members to verify calibration accuracy and document all work in the Electronic Lab Notebook (ELN)
Open work orders and apply lockout/tagout procedures when equipment cannot be calibrated
Maintain laboratory water baths, including draining, cleaning, and refilling
Follow all PPE and safety requirements (safety glasses, gloves, lab coat, steel-toe shoes)
Create, update, and maintain documentation to support compliance, training, and service delivery
Track and report KPIs, metrics, SLAs, and weekly performance data
Review reports and measurements to identify continuous improvement opportunities
Ensure tasks are completed on schedule and meet quality standards
Identify, act on, and report any deviations
Serve as a primary contact for research staff regarding inventory and sample dispatch issues
Receive, prepare, pack, and ship R&D samples (biological, chemical, radioactive, etc.) globally
Ensure shipments comply with all transport, regulatory, GxP, and health & safety requirements
Verify all shipping documentation is complete and accurate
Resolve or escalate complex customer or delivery-related issues
Monitor and manage special handling requirements (hazardous, temperature-sensitive materials)
Maintain building security standards in line with regulatory requirements
Support regulatory inspections, including escorting auditors and providing documentation
Ensure incoming materials meet quality and quantity requirements and are correctly entered into inventory
Perform regular inventory and stock checks
Maintain accurate inventory records (location, quantity, value)
Develop procedures and reports to improve inventory control and reduce costs
Troubleshoot inventory system issues
Archive documentation and ensure shipment authorizations (e.g., COAs, licenses) are available on time
Coordinate with government agencies, suppliers, customers, and internal teams to resolve complex delivery issues