Calendar Clerk/Legal Assistant

Kaufman Dolowich Voluck•New York, NY

57d•$60,000 - $75,000

About The Position

The Calendar Clerk / Legal Assistant plays a critical role in supporting the firm's litigation practice by maintaining accurate case calendars, tracking all court deadlines, and ensuring compliance with procedural rules. This position requires a highly organized individual with strong knowledge of litigation processes and excellent communication skills to coordinate with attorneys and staff across all stages of a case.

Requirements

Minimum of 2-3 years of litigation experience in a law firm environment (docketing or calendaring experience preferred).
Strong understanding of litigation procedures, filing requirements, and applicable court rules.
Proficiency with legal calendaring and case management software.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet strict deadlines in a fast-paced setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
Ability to maintain confidentiality and professionalism at all times.

Nice To Haves

Experience supporting attorneys in both state and federal courts.
Knowledge of multiple jurisdictions and corresponding procedural rules.
Prior experience in a mid-size or large litigation firm environment.

Responsibilities

Maintain and manage the litigation calendar for all active cases, including court appearances, motion schedules, discovery deadlines, depositions, hearings, and trial dates.
Review and docket all incoming court notices, rulings, and correspondence to ensure accurate entry of deadlines under applicable state and federal rules.
Calculate time-sensitive deadlines and verify compliance with local, state, and federal court procedures.
Coordinate with attorneys and paralegals to avoid scheduling conflicts and ensure timely filings.
Prepare and distribute daily and weekly calendar reports and reminders to attorneys and legal teams.
Assist in preparing and filing pleadings, motions, and discovery materials via electronic filing systems (state and federal).
Maintain organized case records and documentation in the firm's case management and document management systems.
Communicate with court personnel and opposing counsel to confirm hearing dates and resolve scheduling issues.
Provide administrative and litigation support as needed, including document formatting, correspondence, and file management.
Monitor ongoing case activity to ensure prompt updates to the calendar and team notifications.