Buyer

TOTE Resources LLC • Jacksonville, FL

30d

About The Position

This position executes activities involved with purchasing and delivery of goods and services such as equipment, tools, parts, consumables, and ship repair service, communicates with Port Engineers and Vessel Officers, coordinates with Vendors, and compiles information and records to prepare purchase orders for procurement of material and services in conformance with company policies and procedures. Knowledge of purchasing and acquisition procedures including federal acquisition regulations (FAR/DFAR) and GSA Federal Supply Service Procurement procedures. Prior maritime experience preferred.

Requirements

• Read, analyze, and interpret business periodicals, professional journals, and technical procedures.
• Write reports, business correspondence, and procedure manuals
• Present information and respond to questions from managers, employees, and customers
• Calculate figures such as discounts, interest, commissions, proportions, and percentages
• Apply mathematical concepts such as fractions, percentages, ratios, and proportions to real-world situations
• Solve practical problems with limited standardization
• Interpret and apply instructions from written, oral, diagram, or schedule formats
• Proficient in various software programs
• Knowledge of purchasing and acquisition procedures, including FAR and GSA procurement processes
• Bachelor’s degree in supply chain management or a related field: and two to three years related procurement experience and/or training; or equivalent combination of education/certification and experience.

Nice To Haves

• Prior maritime experience preferred
• NPMA certification as CPPS, CPPA, or CPPM is highly desired.

Responsibilities

• Promote the TOTE Services safety culture and adhere to all safety guidelines.  Make safety a priority in everything we do and seek opportunities for continuous improvement.
• Reviews requisitions submitted by internal customers.  Solicits vendors to obtain product or service information such as price, availability, and delivery schedule.
• Issues requests for quotations as required.
• Verifies nomenclature and specifications and prepares request for quotation.
• Reviews quotes and bid proposals and negotiates purchases that meet the specifications required by the Company, within budgetary limitations, compliance with Terms and Conditions, and scope of authority.
• Selects vendors for purchase award based on best value with confirmation from assigned Port Engineer.
• Compare prices, specifications, and delivery dates and places orders with suppliers.
• Complies with all purchasing requirements of Contract.
• Responsible for obtaining and recording order confirmations.
• Reviews and tracks partial deliveries. Confers with suppliers concerning late deliveries.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of discrepancy and take corrective action. Any corrective action taken shall be documented in the purchasing directory for future reference to all buyers
• Completes annual vendor evaluations
• Check status of overdue invoices
• Modifies POs as requested
• Meet with vendors to discuss their material portfolios
• May be required to vet new vendors.
• Searches for new small business concerns for any/all supplies and services such as vendors that are considered; Small Disadvantaged Businesses (SDB), Women Owned Small Business (WOSB), Veteran Owned Small Business (VOSB), Disabled Veteran Small Business (VOSDB) and HubZone businesses in order to expand our vendor database.
• Other duties as assigned

Benefits

• full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave.
• Full-time employees will receive a minimum of 10 days’ vacation, 10 days sick, 10 days paid holidays and one floating holiday every 12 months.
• In addition, we offer an annual discretionary bonus (based on eligibility).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level