Buyer/Supply Chain Coordinator IRES - SSFB

Amentum•Colorado Springs, CO

2d•$36 - $48•Onsite

About The Position

The Buyer/Supply Chain Coordinator supports the Missile Defense Agency (MDA) on the Integrated Research and Development for Enterprise Solutions (IRES) contract. The candidate will: Coordinate with suppliers/vendors on orders, deliveries, and shipping schedules, as well as resolving any issues or discrepancies, including return material authorizations (RMA’s). Support purchase planning by liaising with project managers and engineers, etc., and assisting with development of cost rough order of magnitude (ROM’s) and submitting work orders. Collaborate with internal buyers in support of obtaining quotes from vendors. Collaborate with various internal teams (procurement, contracts, finance, etc.) and external stakeholders (suppliers/vendors, etc.). Maintain active lines of communication with suppliers/vendors regarding order issues, including order configurations and resolving technical issues. Ensure compliance with all regulations and laws governing supply chain activities. Analyze supply chain data, identifying areas for improvement, and preparing reports for management. Identify and resolve issues within the supply chain, such as delays, shortages, or quality problems. Under general direction, purchase a high volume and variety of materials, supplies and services. Typically possess the authority to place purchase orders valued up to $75,000. May be assigned higher value tasks with oversight from senior level staff. Develop effective and accurate organization skills to monitoring own purchase orders. Work within the management team ensuring that all deliveries satisfy the assigned order(s) and report any back ordered and/or missing products, effectively communicating with management team and ensuring all orders are accurate. Review requisitions, solicits/evaluates bids, recommends and selects suppliers for award of purchase orders. Negotiate price, quality, and delivery lead times Award purchase orders & P-card awards. Comply with corporate policies, procedures, and underlying Federal, state, and/or local regulations concerning the purchase and/or shipment of goods, materials, and services. Perform oversight on all awarded purchase orders until delivery/completion of goods/services. Maintain the highest levels of fairness, business ethics and personal ethical conduct. Recruit and maintain responsive suppliers providing high quality products and services at fair and reasonable prices. Rate suppliers for production capability, past performance, and timeliness of deliveries. Negotiate with suppliers, settles damage claims, rejections, losses, return of materials, over-shipments, cancellations, and engineering change orders. Assist in the development of systems to evaluate vendor quotations utilizing appropriate negotiation and purchasing techniques to ensure quality, price and timely delivery of supplies and services. Maintain detailed files and records suitable for audit by internal and external auditors. Track material orders by project in coordination with the Facilities Project Assistant Work with Facilities PjMs to obtain quotes and to schedule deliveries for project related materials. Proactively provide delivery updates to the Facilities project team, at a minimum weekly. Work to expedite or find faster alternative suppliers for long lead items.

Requirements

Must have 6 months, or more, of administrative work experience
Must have knowledge and/or experience with the buying process
Must have experience with Microsoft Office (word, excel, powerpoint, etc)
Must have, or obtain, an active DoD Secret Security Clearance

Nice To Haves

Have experience with government contracts under the Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) and related government regulations.
Have experience with supply chain software and familiarity with relevant procurement software and tools.

Responsibilities

Coordinate with suppliers/vendors on orders, deliveries, and shipping schedules, as well as resolving any issues or discrepancies, including return material authorizations (RMA’s).
Support purchase planning by liaising with project managers and engineers, etc., and assisting with development of cost rough order of magnitude (ROM’s) and submitting work orders.
Collaborate with internal buyers in support of obtaining quotes from vendors.
Collaborate with various internal teams (procurement, contracts, finance, etc.) and external stakeholders (suppliers/vendors, etc.).
Maintain active lines of communication with suppliers/vendors regarding order issues, including order configurations and resolving technical issues.
Ensure compliance with all regulations and laws governing supply chain activities.
Analyze supply chain data, identifying areas for improvement, and preparing reports for management.
Identify and resolve issues within the supply chain, such as delays, shortages, or quality problems.
Under general direction, purchase a high volume and variety of materials, supplies and services.
Typically possess the authority to place purchase orders valued up to $75,000. May be assigned higher value tasks with oversight from senior level staff.
Develop effective and accurate organization skills to monitoring own purchase orders.
Work within the management team ensuring that all deliveries satisfy the assigned order(s) and report any back ordered and/or missing products, effectively communicating with management team and ensuring all orders are accurate.
Review requisitions, solicits/evaluates bids, recommends and selects suppliers for award of purchase orders.
Negotiate price, quality, and delivery lead times
Award purchase orders & P-card awards.
Comply with corporate policies, procedures, and underlying Federal, state, and/or local regulations concerning the purchase and/or shipment of goods, materials, and services.
Perform oversight on all awarded purchase orders until delivery/completion of goods/services.
Maintain the highest levels of fairness, business ethics and personal ethical conduct.
Recruit and maintain responsive suppliers providing high quality products and services at fair and reasonable prices.
Rate suppliers for production capability, past performance, and timeliness of deliveries.
Negotiate with suppliers, settles damage claims, rejections, losses, return of materials, over-shipments, cancellations, and engineering change orders.
Assist in the development of systems to evaluate vendor quotations utilizing appropriate negotiation and purchasing techniques to ensure quality, price and timely delivery of supplies and services.
Maintain detailed files and records suitable for audit by internal and external auditors.
Track material orders by project in coordination with the Facilities Project Assistant
Work with Facilities PjMs to obtain quotes and to schedule deliveries for project related materials.
Proactively provide delivery updates to the Facilities project team, at a minimum weekly.
Work to expedite or find faster alternative suppliers for long lead items.