Business Support Unit Administrator

City Building Engineering Services (CBES-US) • Burlington, MA

2d • Hybrid

About The Position

The Business Support Unit Administrator is an organized individual capable of providing a wide range of administrative and operational support to the business. This role supports fleet administration, travel coordination, purchasing, inventory, and general office needs in a fast‑paced environment.

Requirements

• Bachelor’s degree, preferred.
• 1–3 years of administrative or operational support experience with strong organization, communication (written; verbal) and customer service skills.
• Ability to work onsite 3 days/week with flexibility to work outside normal business hours occasionally.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, Forms, PowerPoint a plus).
• Valid driver’s license and ability to travel locally for fleet-related duties.
• Ability to thrive in a fast-paced, evolving environment with minimal supervision.
• Must be able to work independently and as part of a team.

Nice To Haves

• Previous experience with fleet management programs (Enterprise, GEOTAB, WEX, EZPass/SunPass), a plus.
• Previous experience supporting construction or field operations (OCIP, lift rentals), a plus.

Responsibilities

• Assist with Enterprise Fleet Management, GEOTAB, WEX gas cards, and EZPass/SunPass account administration.
• Maintain accurate vehicle and asset records, including additions/removals and maintenance updates.
• Conduct monthly visits to off-site vehicle storage for inventory, condition checks, and documentation.
• Coordinate vehicle maintenance, repairs, and quarterly field inspection requests.
• Coordinate travel arrangements (flights, hotels, rental cars) and ensure required documentation and credit card authorizations are secured.
• Assist with receipt collection and supporting documentation for credit card statements.
• Submit purchase order requisitions.
• Support ordering and distribution of uniforms, business cards, office supplies, PPE, tools, IT equipment, and other material needs.
• Assist with organizing, tracking, and coordinating uniform distribution for field teams.
• Assist with inventory tracking for marketing items, PPE, safety materials, and office supplies.
• Support weekly shipments and maintain shipment tracking.
• Help create Microsoft Forms surveys and update the intranet for team and departmental needs.
• Collaborate closely with the Business Support Unit Lead.
• Perform additional administrative tasks as needed to support business operations.

Benefits

• CBES is part of a global network of leading professional services, infrastructure management, and data-driven sustainability solutions firms for starters.
• We offer a generous benefits package that includes 28 days of PTO along with a 401(k) with immediate vesting and company match.
• Whether through our world-classes training or our Leadership Development framework – CBES cares passionately about the people we hire and ensures that growth is always on the horizon.

What This Job Offers

• Career Level: Entry Level