Business Support Administrator

HKA Global•Houston, TX

12d•Onsite

About The Position

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise. As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors. As part of the HKA team you can expect: A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams. The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual The ability to leverage HKA’s strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections. The Opportunity: The Business Support Administrator is a key member of the Houston office, balancing two core functions: providing dedicated executive support to a select group of Partners and ensuring smooth, professional day‑to‑day office operations. This role is ideal for someone with steady, relevant administrative experience—preferably in a professional services environment—who delivers exceptional service, communicates with polish, and thrives in a role that’s more dynamic and engaging than a standard 9‑to‑5. You’ll bring sharp attention to detail, strong critical thinking, and a friendly, reliable presence, working seamlessly with colleagues, clients, vendors, and visitors while keeping the office running at a high standard. This is an on-site role supporting the Houston Office daily. It is a full-time, hourly opportunity with full benefits and overtime pay.

Requirements

3+ years of comprehensive Administrative experience supporting senior leaders and managing daily office operations.
Confident with Microsoft Office, especially Outlook scheduling, Word formatting, Excel updates, and polished PowerPoint prep.
Professional, service‑oriented communicator who represents the office well with Partners, clients, vendors, and colleagues.
Strong multitasker who can handle competing priorities from multiple supervisors without dropping details.
Proactive problem‑solver who anticipates needs, resolves issues quickly, and keeps things running smoothly.
Reliable team contributor who works seamlessly with administrative colleagues across offices.
Organized and process‑minded, comfortable owning systems, routines, and detailed follow-through.
Able to work on‑site daily, with occasional overtime and off-hours tasks
Ability to lift up to 30 lbs safely.

Responsibilities

Provide high‑quality administrative support to a designated group of Partners, including:
Managing calendars and coordinating meetings
Handling time and expense entry
Arranging complex business travel
Supporting projects through document preparation, binder organization, scanning/printing, and related tasks
Preparing engagement letters and completing required forms for conflict checks and engagement setup
Assisting with general Partner support and ad‑hoc administrative requests
Serve as the point person for daily office operations, ensuring a professional and welcoming environment:
Maintaining a polished office appearance, including kitchen, conference rooms, and shared spaces
Coordinating shipping and receiving (FedEx, UPS, USPS)
Supporting office meetings and events, including scheduling logistics and ordering catering
Assisting with local employee events and client hospitality
Ordering, organizing, and replenishing office supplies
Liaising with building management and local vendors for maintenance and services
Managing off‑site storage
Greeting and managing visitors
Assisting with local recruiting coordination and new‑hire onboarding
Partnering with colleagues on invoicing, CRM updates, and other system-based tasks
Providing administrative support to Houston team members and other offices when needed