Business Specialist

University of North Florida Alumni Association•Jacksonville, FL

7d•$24

About The Position

Will manage business, budget, finances, travel, and other processes for the Florida Institute of Education (FIE). Tracking and reconciling expenditures and/or preparing detailed and summary reports; performing reviews of actual expenditures, posting to appropriate categories, and/or tracking revenue documents; preparing expenditure forecasts using project sheets and data from program implementer; assisting with preparing budget justifications for proposed grant and contract proposals and other documents related to budget preparation and submission process; and providing general support to the FIE Business Office and FIE programs and services.

Requirements

Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Ability to exhibit a high degree of tact and sensitivity, deal directly with the public, students, faculty, and staff. and officials (both within and outside FIE) on behalf of the Business Manager and FIE staff.
Documented professional experience in a complex professional financial position with responsibilities for budgets, and which includes experience with account and bank statement reconciliations as well as responsibility for account management, financial documentation, and high-volume transactions.
Demonstrated use of Microsoft Excel functionality (e.g., creating formulas, formatting, and conducting data searches).
Demonstrated ability to coordinate complex tasks, to work independently, and to balance multiple priorities under deadline-driven conditions.
Experience with Workday or similar financial software.
Excellent interpersonal, written, and verbal communication skills.
This position requires a successful completion of a level 2 background screening with fingerprinting.
May have contact with young children at FIE-partner childcare centers.
Current Resume
Cover Letter
Name, current phone number, and email address of three professional references
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Nice To Haves

Experience in the capacity of financial administrative support in a higher education or similar non-profit institution is preferred.

Responsibilities

Perform day-to-day activities as related to department purchasing requests, deposits, staff recruitment and personnel action requests, payroll allocation, consulting contracts, travel-related requests, expenditure reports, and the recording of all transactions to applicable programmatic/project budget worksheets.
Reconcile programmatic/project budget worksheets to Workday budget reports to ensure accuracy and proper documentation for all transactions.
Prepares accounting entries as required (e.g., journal transfers, budget amendments, year-end accruals).
Each month, consolidate and summarize budget expenditures for program budgets and ensure all required post-award expenditures are posted to Workday.
Compiling and maintaining data to support the preparation of creative and/or complex reports and presentations using spreadsheet software, particularly Excel, and a variety of data sources related to finances, programs and services, and evaluation.
Represents the FIE Business Office as needed.
Other job-related duties are requested by the supervisor.
Perform other secondary administrative tasks that enhance or support the primary functions of the FIE Business Office.
Assist with events that support FIE programs, including preparing materials, organizing logistics, and providing onsite support as needed.
Perform additional duties as requested.