Business Specialist

Muncie Public Library • Muncie, IN

just now • $38,000 • Onsite

About The Position

POSITION PURPOSE To assist the Business Manager with essential operational and financial functions for organizational success.

Requirements

• Bachelor’s degree with a business-related focus from an accredited college or university
• 1+ year(s) experience with general office functions
• Adaptability: Willing to take on new challenges and responsibilities and lead others; open to change and variety within the workplace; work hard to implement change in areas of responsibility; recommend changes to improve processes and customer service.
• Attention to Detail: Able to focus on small aspects of a task to ensure accuracy and thoroughness.
• Communication: Communicate ideas and thoughts clearly, accurately, and respectfully; listen to others and seek to understand other perspectives.
• Customer Service: Provide prompt, attentive, and friendly customer service; represent the organization well; maintain personal accountability and ownership for providing excellent customer service; seek and respond to feedback to improve services; show willingness to go out of your way to help customers and coworkers.
• Image: Portray a positive image of the Library; be a strong public ambassador and promote Library programs, materials and services.
• Teamwork: Cooperate and work well with co-workers and management; plan and complete job duties; help where needed; ask for help when needed; complete work in a timely manner.
• Technical: Comfortable in using computers, appropriate software, and job-related equipment.

Nice To Haves

• Knowledge of accounting principles, especially fund accounting
• Proficiency in Microsoft Office products, especially Excel

Responsibilities

• Purchase and distribute supplies system-wide; maintain supply inventory
• Maintain/track purchase orders (POs) and receipts
• Process invoices and enter data into accounting software
• Schedule and prepare timely payments to vendors (checks, ACHs, etc.)
• Serve as primary contact for most vendors
• Process deposits and enter data into accounting software
• Prepare checks for deposit and make occasional bank deposit runs
• Assist Public Relations department with donor management using designated software
• Assist with maintaining accurate vendor and financial records, following retention rules/schedules
• Maintain accurate inventory records for furniture and equipment
• Complete various other projects/tasks as assigned

Benefits

• Paid time off
• Telehealth services provided for staff and immediate family members
• Medical/dental/vision insurance offered
• Life insurance/long-term disability/accidental death coverage provided
• Public Employees' Retirement Fund (PERF) contributions
• 12 paid holidays
• Professional development and skill-building opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees