Business Operations Specialist

VTG•Chantilly, VA

About The Position

The Business Operations Specialist supports the day-to-day operational, financial, and administrative functions of the Intelligence Community Operating Group (IC OG). This role partners closely with Program Management, Project Control, Finance, Contracts, and HR to ensure accurate reporting, compliant processes, and timely execution of business operations. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating across multiple stakeholders while driving process improvements.

Requirements

Bachelor’s degree in Business Administration, Finance, Accounting, Operations Management, or a related field (or equivalent experience).
Experience supporting business operations, finance, project controls, or program management in a matrixed environment.
Strong analytical skills with the ability to reconcile data across multiple systems.
High attention to detail and strong organizational skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong communication skills and ability to collaborate across functional teams.
Must be a US Citizen.

Nice To Haves

Experience in Government Consulting/contracting desired
Working knowledge of Deltek Costpoint desired

Responsibilities

Support general business activities, including timesheet approvals, HR-related administrative duties, and coordination of special projects.
Contribute to process improvement initiatives supporting the program’s response to Finance- and Contracts-related requirements.
Improve operational efficiency, data accuracy, and cross-functional communication across the operating group.
Create and define requirements for business and financial reporting functions.
Coordinate report development efforts across Program Management, Project Control, and Finance.
Ensure monthly data is valid, accurate, and shared in a timely manner between Program Management and Project Control.
Track and reconcile awards, bookings, backlog, and revenue/profit projections.
Perform reconciliations between financial reporting, contract documentation, and Techno-mile data.
Interface with Finance to rapidly respond to program specific billing and Accounts Payable issues.
Coordinate all budgeting and forecasting activities in support of Finance to ensure timely and accurate deliverables.
Monitor subcontractor payment status, communications, and workflow to ensure payments are processed on time.
Support Finance and Contracts-related projects and ad hoc requests as needed.
Facilitate charge code audits to ensure proper charge codes are distributed from Project Control to employees.
Track project code setup and change requests to ensure appropriate timesheet codes are available and expired codes are removed.
Drive improved timesheet accuracy and timeliness across the operating group.
Assist with timesheet approvals and compliance monitoring.