Business Operations Specialist

Technology Security Associates, Inc.•Wildewood, MD

About The Position

TSA, Inc. is looking for a Business Operations Specialist to provide administrative and technical support for the day-to-day operations of the business with assigned Program/Project Manager(s).

Requirements

One year of experience in a directly related field (i.e. federal government contracting, project control).
Experience assisting with meeting planning, scheduling and travel coordination.
Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks.
Ability to work collaboratively with cross-functional teams.
Proven project financial management experience (to include budgeting, reporting and analysis) preferably in a project-based organization.
Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.
Competent with MS Excel (Pivot Tables, Charting, Formulas, functions, etc.).
Knowledge and understanding of Joint Travel Regulation and travel policy for contractors.
Experience in travel and expense reimbursement processes and services.
Ability to obtain/maintain a Secret clearance.

Nice To Haves

Experience with travel platform SAP Concur
Experience with JAMIS or Deltek Costpoint accounting system
Posses background working with multiple contract types and applicable FAR and DFAR clauses.
Pricing experience
Posses working knowledge of contracts administration.

Responsibilities

Set up, track, and report various projects (includes guidance and roll-up data for weekly, monthly, quarterly, and yearly data calls)
Assist in the development of forecasts on a monthly and quarterly basis
Identify and confirm requirements with the Contracts Manager and the Program/Project Manager(s) to include reporting and invoicing obligations and other items that may affect the project's set up
Set up and maintain assigned projects based on project requirements and in compliance with the Company's set up rules to ensure the proper recognition of revenue.
Monitor work-at-risk projects and ensure compliance with the Company's work-at-risk and revenue-at-risk policies.
Monitor the ceiling, funding and expenditures of various contracts, subcontracts and/or projects. Notify the Contracts Manager when any project reaches the threshold for Limitation of Funds or Limitation of Cost notifications.
Review actual project expenses for accuracy and completeness. Identify and remedy miscodings to ensure the proper recognition of revenue.
Coordinate with the Program/Project Manager(s) on a monthly or quarterly basis to prepare updated cost estimates to complete (ETC) for revenue recognition. Regularly monitor ETC for reasonableness against plans and actual expense rate.
Prepare and provide assorted reports for internal and/or external customers
Provide monthly reconciliation of billed/unbilled vs. revenue activity including researching unexplained reconciling items
Ensure compliance with company's financial policies and procedures including revenue recognition policies and project set up rules
Process expense reports through SAP Concur to ensure timely payments for Foreign Liaison Officers
Audit expense requests and reports for government and corporate policy compliance and per diem allowance
Act as travel and expense customer service liaison for Foreign Liaison Officers.