Business Operations Coordinator

University of Oregon•Eugene, OR

12d•$19 - $29

About The Position

The Business Operations Coordinator provides comprehensive administrative and fiscal support to the ECS Directors and senior leadership, supporting daily departmental operations. The position is responsible for budget, payroll, HR, travel, purchasing, and contracting functions, ensuring compliance with university, state, and federal rules, policies, and regulations. The coordinator serves as a resource for interpreting and applying these policies in both routine and complex situations. This role performs technical fiscal functions, including accounting, budgeting, and payroll administration for approximately 50+ faculty and staff, as well as purchasing and contract coordination, while ensuring appropriate controls are in place. The coordinator exercises independent judgment, resolves issues as they arise, and escalates matters to the ECS Business Manager as appropriate. The Business Operations Coordinator works closely with ECS Business Operations and campus partners such as Business Affairs, Payroll, Human Resources, Sponsored Projects Services, Purchasing and Contracting Services, and the UO Travel Office. Responsibilities include coordinating travel, processing invoices and reimbursements, preparing interagency agreements, contracts, RFPs, and assisting with grant Annual Performance Report submissions. The position also supports special projects by compiling research, analyzing data, and preparing reports, and coordinates with external vendors to procure equipment, supplies, and services. To succeed in this role, the coordinator must be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication, collaboration, and problem-solving skills are essential, along with the ability to work proactively, take ownership of tasks, and handle confidential information with discretion. The position reports directly to the ECS Business Manager.

Requirements

12 quarter hours (8 semester hours) of Accounting courses OR
An Associates Degree in Accounting; OR
One year of experience that includes entering, compiling and/or reporting financial information; OR
An equivalent combination of education and experience.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Ability to collect, review, and analyze administrative and fiscal information
Ability to provide comprehensive administrative support
Ability to communicate effectively with administrators, faculty, staff, external partners, and agencies
Ability to organize and maintain accurate records and documentation
Ability to maintain confidential information with discretion
Knowledge of administrative and public sector regulatory requirements governing core administrative operations in a public or higher education environment