Business Operations Coordinator

UO HR Website • Eugene, OR

9d • $19 - $29

About The Position

The Business Operations Coordinator provides comprehensive administrative and fiscal support to the ECS Directors and senior leadership, supporting daily departmental operations. The position is responsible for budget, payroll, HR, travel, purchasing, and contracting functions, ensuring compliance with university, state, and federal rules, policies, and regulations. The coordinator serves as a resource for interpreting and applying these policies in both routine and complex situations. This role performs technical fiscal functions, including accounting, budgeting, and payroll administration for approximately 50+ faculty and staff, as well as purchasing and contract coordination, while ensuring appropriate controls are in place. The coordinator exercises independent judgment, resolves issues as they arise, and escalates matters to the ECS Business Manager as appropriate. The Business Operations Coordinator works closely with ECS Business Operations and campus partners such as Business Affairs, Payroll, Human Resources, Sponsored Projects Services, Purchasing and Contracting Services, and the UO Travel Office. Responsibilities include coordinating travel, processing invoices and reimbursements, preparing interagency agreements, contracts, RFPs, and assisting with grant Annual Performance Report submissions. The position also supports special projects by compiling research, analyzing data, and preparing reports, and coordinates with external vendors to procure equipment, supplies, and services. To succeed in this role, the coordinator must be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication, collaboration, and problem-solving skills are essential, along with the ability to work proactively, take ownership of tasks, and handle confidential information with discretion. The position reports directly to the ECS Business Manager.

Requirements

• 12 quarter hours (8 semester hours) of Accounting courses OR An Associates Degree in Accounting; OR One year of experience that includes entering, compiling and/or reporting financial information; OR An equivalent combination of education and experience.
• Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
• Experience does not need to be in a formal accounting role.
• Experience using Concur, SAP, Banner, or other financial/travel systems to enter travel requests, reconcile expenses, process reimbursements, or create expense reports.
• Experience reconciling credit card statements, vendor payments, or grants related expenses, even if performed in non accounting roles.
• Work which includes reviewing financial documents for accuracy and completeness, monitoring financial transactions for errors, or preparing summaries or reports based on financial data.
• Experience coordinating travel, registrations, event budgets, or procurement activities where financial entries, approvals, or tracking are required.
• Ability to collect, review, and analyze administrative and fiscal information
• Ability to provide comprehensive administrative support
• Ability to communicate effectively with administrators, faculty, staff, external partners, and agencies
• Ability to organize and maintain accurate records and documentation
• Ability to maintain confidential information with discretion
• Knowledge of administrative and public sector regulatory requirements governing core administrative operations in a public or higher education environment

Nice To Haves

• Experience working in higher education
• Experience with Banner Financial Information Systems (FIS)
• Experience with Concur for travel
• Experience with accounting, purchasing, contracts, or payroll
• Experience in analyzing accounts payable transactions

Responsibilities

• Providing comprehensive administrative and fiscal support to ECS Directors and senior leadership.
• Supporting daily departmental operations.
• Managing budget, payroll, HR, travel, purchasing, and contracting functions.
• Ensuring compliance with university, state, and federal rules, policies, and regulations.
• Serving as a resource for interpreting and applying policies.
• Performing technical fiscal functions, including accounting, budgeting, and payroll administration for approximately 50+ faculty and staff.
• Coordinating travel, processing invoices and reimbursements.
• Preparing interagency agreements, contracts, and RFPs.
• Assisting with grant Annual Performance Report submissions.
• Supporting special projects by compiling research, analyzing data, and preparing reports.
• Coordinating with external vendors to procure equipment, supplies, and services.

Benefits

• The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
• The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree