Business Operations Assistant

University of New Hampshire

19h•$27

About The Position

Under the direction of the Chief of Police, this position will provide adjunct administrative support and organization for the Chief of Police. The position will also support the frontline business operational management for University of New Hampshire Police Department (UPD). This role will be critical in the organization, reconciliation, reporting and adherence to UNH, USNH and State/Federal policies in all areas of UPD. The adjunct Business Operations Assistant will support the CFO Office by providing assistance in operational reporting and managing department specific operational activities including, but not limited to, providing assistance in AP and AR transactions, USNH Procurement purchase orders and purchasing, audit requests, internal & external billing / invoices relative to special events, and general financial support for the administration of police services.

Requirements

Associate’s degree and minimum 2 years of experience
Strong organizational and communication skills
Attention to detail
Experience with computerized spreadsheet (Excel) and purchasing record keeping systems
Experience with Microsoft Office 365 (Outlook, Excel, Word, etc.)
Ability to meet set deadlines and ad hoc data requests
Ability to learn new processes and systems quickly, e.g. Workday
Ability to work efficiently and effectively in remote environment with limited oversight

Responsibilities

Liaison with USNH FOC and UNH CFO Office personnel to help manage the operational aspect of department-specific tasks.
Partner with the Procurement office, to submit and track contract requests, purchase orders and requisitions for department purchasing needs.
Assist UNH PD staff with facilitating change requests, monitoring purchases moving through the approval process, and working with USNH Procurement to add supplier & vendors, when needed.
Coordinate with the USNH Financial Operations Center (FOC) to make sure various payments, e.g. invoice processing for personnel and/or equipment, are made on a timely basis to the departments third-party vendors.
Handle all UNH PD unit specific personnel transactions through USNH’s onboarding system, Workday, and ensure jobs are created and available to personnel for accurate time reporting.
Partner with Support Team for the Administration of Research (STAR) on all department grants to ensure their proper execution, maintenance and compliance.
Generate special event detail billing to external and internal customers.
Other duties and projects as assigned, including ad hoc data collection, gathering reporting data, etc. as required by management.