Business Operations Administrator

BLUE OPS INC•West Palm Beach, FL

20d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Business Operations Administrator to provide multi-faceted administrative and operational support to Blue Ops at the West Palm Beach (FL) facility. The Business Operations Coordinator will be responsible for managing priorities, supporting administrative processes, and facilitating effective communication between leadership, staff, and external vendors and suppliers. This role focuses exclusively on operational execution, facility coordination, leadership support, and event logistics. The position requires a highly organized, proactive professional capable of managing competing priorities, maintaining confidentiality, and operating with minimal supervision in a fast-paced environment. The ideal candidate anticipates needs, solves problems independently, and ensures leadership can focus on strategic priorities without operational distraction.

Requirements

Bachelor’s degree in Business Administration or equivalent professional experience.
3–5 years of experience in executive support, office management, or operations coordination.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Previous experience supporting leadership in a high-growth, technology-driven company.
Strong verbal and written communication skills, with the ability to draft correspondence, prepare reports, and interact professionally with internal and external stakeholders.
Proactive problem-solving abilities, with a keen sense of initiative and the ability to anticipate needs.
Excellent communication skills with the ability to interface with executives, sales teams, and external vendors.
Ability to travel (up to 25%) to demo sites, trade shows, and company facilities.

Nice To Haves

Experience supporting defense, aerospace, or technology companies preferred.

Responsibilities

Manage day-to-day operations of Blue Ops headquarters in West Palm Beach.
Oversee office administration, facility upkeep, and vendor relationships to ensure efficient operations.
Coordinate logistics for company events, customer visits, and leadership meetings at HQ.
Assist with organizing and scheduling office meetings and appointments as needed.
Participate in developing and maintaining positive and strategic relationships across all levels of the organization.
Identify opportunities to improve administrative processes and implement solutions to increase efficiency.
Participate in the planning of company events including promoting activities that enhance operations.
Identify inefficiencies in administrative workflows and implement improvements.
Support cross-functional coordination between operations, sales, engineering, and leadership teams.
Maintain operational readiness and professional standards across the site.
Other duties as assigned