Business Office Specialist

PRS Management, Inc.•Portland, OR

About The Position

Located in Portland’s vibrant South Waterfront district, Mirabella Portland offers residents a truly unique urban retirement experience with resort‑style amenities, exceptional dining, and a full continuum of care including Independent Living, Assisted Living, Memory Care, and Skilled Nursing. We are seeking a detail‑oriented Business Office Specialist to support daily accounting and business office operations while delivering professional, resident‑focused service.

Requirements

Minimum of one year of experience in full‑cycle accounting, accounts payable, or business office administration preferred.
General understanding of accounting principles, internal controls, and best practices.
Proficiency with Microsoft Office and experience using accounting or business office systems.
Strong communication skills with the ability to handle sensitive and confidential information professionally.
Organized, detail‑oriented, and comfortable interacting with residents, families, vendors, and department leaders.

Responsibilities

Oversee daily business office activities related to accounts payable, accounts receivable, cash receipts, and payroll in coordination with the PRS central accounting team.
Receive, review, and process invoices by assigning correct cost centers, entering information into the accounts payable system, reviewing vendor statements, and responding to vendor inquiries.
Support resident billing by entering charges, preparing and processing statements, addressing sensitive billing questions, and assisting with collection efforts for private‑pay residents.
Manage cash handling activities including petty cash, cashier logs, deposits, and reconciliations while ensuring accuracy and adherence to internal controls.
Support audits and meetings, distribute required notices, promote operational efficiency, and perform other duties as assigned.

Benefits

Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay.
401(k) with 4% Employer Match after your first year of employment.
Medical & Vision Insurance: Choose from multiple plans for you and your dependents, with premiums subsidized up to 100% for employees.
Dental Insurance: Multiple options, with premiums subsidized up to 90% for employees.
Life and AD&D Insurance: Company‑provided coverage to help protect you and your loved ones.
Employee Cafeteria & discounts to onsite dining venues.
Free! Public Transportation Passes.
Free! Access to the onsite fitness center and pool.
PayActiv: Flexible access to earned wages.
Scholarships funded by residents to support your education and professional growth.