Business Office Specialist

Guardian Pharmacy•Phoenix, AZ

1d•$22 - $25•Onsite

About The Position

Extraordinary Care. Extraordinary Careers. With one of the nation’s largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career. Saliba’s Extended Care Pharmacy, a member of the Guardian family of pharmacies, has an exciting opportunity for you to join our rapidly growing team in Phoenix, Arizona. Why Saliba’s Extended Care Pharmacy? We’re reimagining medication management and transforming care. Who We Are and What We’re About: Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, we are redefining how pharmacy care is delivered. We offer an opportunity to learn and grow your career in a fast-paced, diverse, and inclusive environment. If you are looking for a challenging, team-oriented environment in which you can put your expertise to work, then this is the place for you. Position Details: Schedule: Monday - Friday, 9:00 am -5:30 pm Pay: $22-$25 Location: Saliba's Pharmacy - 925 E Covey Lane, Phoenix, AZ 85024 As a supporting member to the local management team, assists in day-to-day financial support and operations of the pharmacy by providing assistance in monitoring of financial management, human resources and general administrative support as well as performing data and research assistance.

Requirements

Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy.
Leadership – ability to lead project teams to deadlines, while maintaining strong team orientation
Relational – ability to build relationships with business unit management and become “trusted advisor.”
Strategy and Planning – ability to think ahead, plan and manage time efficiently.
Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level.
Team Oriented – ability to work effectively and collaboratively with all team members.
High School Diploma or GED required; Bachelor's Degree (Math, English, Economics, Business, Computer Science, or similar) preferred
3+ years’ experience in a bookkeeping/analytical position
Excellent MS Office skills; emphasis on Excel expertise; working knowledge of pharmacy billing/operating system
Working knowledge of accounting principles required with strong analytical skills
Confidentiality: ability to use exercise good judgment and maintain confidential information
Excellent organizational and time management skills
Ability to work in a demanding fast paced environment
Ability to work independently and deliver to deadlines
Ability to solve problems with minimal direction
Great attention to detail and accuracy
Quality minded; motivated to seek out errors and inquire when something appears inaccurate.

Nice To Haves

Pharmacy Technician certification or ability to obtain Trainee’s license (per state requirements) preferred

Responsibilities

Perform daily / weekly functions to include: daily deposits, payment postings, coding of invoices, and processing daily US Mail.
Prepare ad-hoc system & AR reporting and research as requested by management team and support.
Assist in collecting and managing reports related to credit card and private pay customers, ensuring process is efficient and accurate.
Manage deposits, credit cards, and all cash related activities through Regions, Etactics, and BillerXchange
Assist with billing and collections function to ensure a high level of customer service is maintained and collection targets achieved by reviewing accounts and taking proactive approach to minimize AR risk.
Manage and review the approval process for all expenses and invoices; ensure bills are being correctly submitted to Workday – coded accurately prior to submission for DFA approval.
Maintain the AP log and assist in accrual information for month end reporting.
Prepare for, greet, and direct visitors to the pharmacy.
Maintain calendars for all key dates and deadlines related to pharmacy events and the financial management of business.
Help with preparations for, and assist with, Family Night for new facilities.
Assist management with building and maintenance issues.
Manage the ordering of office supplies and monitor expenses within budget.
Provide administrative support to senior leadership as needed.
Manage the candidate flow in the applicant tracking system, completing phone screens with candidates, and scheduling interviews for the candidate and hiring supervisor.
Initiate steps in applicant tracking system to move candidate through background and hire once a hiring decision has been made by the hiring supervisor.
Oversee and manage local on-boarding of new employees including all steps to complete the HRIS transmission as required by Atlanta support staff.
Ensuring all relevant benefits are communicated effectively and timely to employees including open enrollment deadlines.
Train new employees on pharmacy policies, procedures, and processes

Benefits

Compensation & Financial Competitive pay
401(k) with up to 3.5% company match (1)
Family, Health & Insurance Benefits (1), (2)
Multiple health plan options including copay (FSA-eligible) and HSA eligible plans
Wellness Incentive Program
Dental and Vision plans
Company-paid basic life, AD&D and long-term disability coverage
Optional employee, spouse, and child life/AD&D insurance
Optional accident, critical illness, and short-term disability coverage
Dependent Care Flexible Spending Accounts
Employee Assistance Program (EAP)
Time Off Paid holidays and sick days
Generous vacation benefits based on years of service
Eligibility begins the first of the month following 30 days of employment
Full-time employees only, excluding EAP which is available to all Guardian employees