Business Office Specialist

PRS Management, Inc. • San Mateo, CA

1d • $34 - $36

About The Position

Join our dedicated team at The Peninsula Regent, an inspiring not‑for‑profit Life Plan Community for those aged 60 and over in vibrant San Mateo, California. With over 30 years of excellence, our community offers Independent Living and Assisted Living in a warm, service‑driven environment. We are seeking a Business Office Specialist to support daily accounting and business office operations while providing professional, courteous service to residents, families, and team members.

Requirements

• Minimum of one year of experience in full‑cycle accounting, accounts payable, or business office administration preferred.
• General understanding of accounting principles, internal controls, and best practices.
• Proficiency with Microsoft Office, Workday, Point Click Care, and experience using accounting or business office systems.
• Strong communication skills with the ability to handle sensitive and confidential information professionally.
• Organized, detail‑oriented, and comfortable interacting with residents, families, vendors, and department leaders.

Responsibilities

• Oversee daily Business Office activities related to accounts payable, accounts receivable, cash receipts, and payroll in coordination with PRS central accounting teams.
• Process invoices, assign correct cost centers, enter information into the accounts payable system, review vendor statements, and respond to vendor inquiries.
• Support resident billing by entering charges, preparing and processing statements, addressing sensitive billing questions, and assisting with collection efforts for private pay residents.
• Manage cash handling activities including petty cash, cashier logs, deposits, and reconciliations while ensuring accuracy and adherence to internal controls.
• Support audits and meetings, distribute required notices, promote operational efficiency, and perform other duties as assigned.

Benefits

• Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized at 90% for employees.
• Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized at 90% for employees.
• Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay. Paid Sick Leave also begins accruing on the first day of employment.
• 401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
• Profit Sharing Plan: We contribute to your retirement, helping you build savings based on company performance.
• Free! Employee Parking onsite

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees