Business Office Manager

AVISTA SENIOR LIVING MANAGEMENT LLC•Sun City West, AZ

10d•$20 - $23•Onsite

About The Position

Avista Senior Living is seeking an EXPERIENCED BUSINESS OFFICE MANAGER for their beautiful assisted living community in Sun CIty West, AZ. The Business Office Manager serves as the engine that keeps our community running effectively by providing the clerical, bookkeeping, budgeting, financial reporting, human resources and accounting support to our leadership team, and to our associates and residents who call the community their home. In this role as a Business Office Manager, you will work closely with the Executive Director to create an efficient operation by assisting with the recruitment and selection of associates, maintaining accounts receivable and billing operations, processing purchase orders, setting up and maintaining all vendor files and communications, and providing support to each department in meeting their operating budget goals for the year As the Business Office Manager you will also set up and maintain all resident and employee files in accordance with regulations and policies, manage all petty cash transactions and reimbursements, be responsible for all computer systems and program operations such as AP/Payroll/Billing/Work Orders, etc., in addition to supervising the concierge and security associates on our team. This is a critical role within the community leadership team, and allows for the opportunity to create a dramatic and positive impact on our residents’ ability to live an active, vibrant life! This position is FULL TIME, Monday-Friday schedule. APPLICANT MUST HAVE OFFICE EXPERIENCE.

Requirements

Strong computer skills including proficiency with Microsoft Office and the ability to quickly master new applications.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written communication skills including proper grammar and professional writing.
Excellent verbal communications skills with the ability to interact with associates at all levels and a wide range of business partners.
Strong customer orientation to older adults.
Positive attitude, enthusiasm and energy.
Ability to effectively communicate in English.
Experience in customer service is highly desired
Minimum of 2 years of office mangagment experience
Strong computer skills and knowledge
Previous experience managing payroll and budgets
Polished and professional appearance and demeanor
Upbeat and positive team player attitude
Strong judgment and solutions-oriented
Proactive customer service approach

Responsibilities

Assisting with the recruitment and selection of associates
Maintaining accounts receivable and billing operations
Processing purchase orders
Setting up and maintaining all vendor files and communications
Providing support to each department in meeting their operating budget goals for the year
Setting up and maintaining all resident and employee files in accordance with regulations and policies
Managing all petty cash transactions and reimbursements
Responsible for all computer systems and program operations such as AP/Payroll/Billing/Work Orders, etc.
Supervising the concierge and security associates on our team