Business Office Manager

Harmony Senior Services•Elkhart, IN

14d

About The Position

The Business Office Manager will be responsible for all business and office management functions of the community. Harmony Senior Services was founded on the belief that people deserve access to high quality senior living options. It is our honor to provide each resident, family member, and associate with the same care, compassion, and respect we would for our own family. We are a family serving families. Our team members are the foundation of the Harmony family, and we strive to create an environment where everyone feels safe, supported, and valued. We are passionate about serving our residents and their families while fostering a meaningful and fulfilling workplace for our team. Begin your journey with Harmony Senior Services and join one of the leaders in the senior living industry today! We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace.

Requirements

AA Degree preferred in accounting or business, or equivalent experience
Three years’ experience working in Accounts Payable/Receivable
Three years’ experience working in Human Resources/Benefits administration
Excellent organizational, interpersonal, and communication skills
Demonstrated ability to use accounting software programs and Microsoft Office
Must be able to lift, carry, and push up to 25lbs
Demonstrated ability to meet project deadlines
Ability to analyze reports and identify issues that could affect day to day business operations
Excellent customer service skills

Responsibilities

Resident Billing and Cash Receipts
Maintain and update with each change for Lease Summary, Move-In/Move-Out Report, Average Residency Resident surveys
Accounts Payable: Code invoices, obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office daily.
Maintain vendor contracts and files
Declining balance spend-down sheets: Update and distribute to the appropriate Department Heads each month.
Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
Process new hire paperwork and ensure accuracy and completeness
Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
Assist with associate relations and progressive counseling as needed
Overseas Worker’s Compensation forms and process for the community
Provide all departments with personnel forms and/or packets
Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community.
Payroll: Bi-weekly transmittal of payroll data to payroll servicer
Work with Benefits Coordinator to administer all benefits as applicable per associate’s status
Order associate name tags (temporary and permanent)
Track information for TB updates and Hepatitis B vaccine
Resident business files and personnel files