Business Office Director

WELLQUEST LIVING LLC•San Rafael, CA

2d•$70,000 - $75,000•Onsite

About The Position

We believe great people make great companies and our success in in hiring those people. As a WellQuest Living employee, you will be a part of a team that makes a valued difference in the lives of our residents every day. The Business Office Director is responsible for overseeing the general administration of the human resource and accounting control systems, functions and procedures for the community. Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed Responsible for initial worker's compensation claim process Recruit, hire, evaluate, coordinate, motivate monitor performance, schedule and supervise business office staff in accordance with company policy, as applicable Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements, if applicable Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process Responsible for all aspects of employee orientation including development and conducting such training Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped Perform, administer and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports Perform accounts receivable duties, such as, sending resident billing statement, maintains daily census, post payment to residents’ accounts, make follow-up calls to residents as necessary, make bank deposits, etc. Responsible for accounts payable by ensuring that vendors' invoices are processed in a timely manner, including following up with other managers to collect and manage all invoices received. Manage and maintain monthly spend-down reports for the management group and ensure that each manager is properly tracking their monthly costs and accurately spending to budget On a daily basis, maintain accurate resident information regarding all aspects of resident data with utmost confidentiality Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor reporting variances to the Executive Director Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment. All files must be kept current Maintain all non-care related components of the residents’ files. All files must be kept current Coordinate all risk management activities for the community including worker’s compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver’s licenses and certifications of insurance for all employees that drive on company business Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information Participate in daily “Stand-Up” meetings to communicate key issues within the department Understand and ensure compliance with all Federal (Title 22) and state regulations concerning the department Aid in community marketing effort through demonstrated proficiency and willing ness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family member and referral sources Arrange for coverage of job duties within the department during employee absences either through delegation or personal completion of duties Maintain a safe and secure environment for all staff, residents and guests, following established safety standards Encourage teamwork through cooperative interactions with co-workers and other departments Support a positive and professional image through actions and dress Performs other duties consistent with the position as assigned by the Executive Director

Requirements

Must be able to pass a background check
Experience in Human Resources, Payroll and Billing
Experience in supervising a team
Must be able to manage time efficiently and prioritize
Must have a high school diploma
At least 2 yrs of college in an appliable field highly preferred

Nice To Haves

Experience in Paycom is a plus

Responsibilities

Overseeing the general administration of the human resource and accounting control systems, functions and procedures for the community.
Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed
Responsible for initial worker's compensation claim process
Recruit, hire, evaluate, coordinate, motivate monitor performance, schedule and supervise business office staff in accordance with company policy, as applicable
Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements, if applicable
Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process
Responsible for all aspects of employee orientation including development and conducting such training
Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped
Perform, administer and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports
Perform accounts receivable duties, such as, sending resident billing statement, maintains daily census, post payment to residents’ accounts, make follow-up calls to residents as necessary, make bank deposits, etc.
Responsible for accounts payable by ensuring that vendors' invoices are processed in a timely manner, including following up with other managers to collect and manage all invoices received.
Manage and maintain monthly spend-down reports for the management group and ensure that each manager is properly tracking their monthly costs and accurately spending to budget
On a daily basis, maintain accurate resident information regarding all aspects of resident data with utmost confidentiality
Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor reporting variances to the Executive Director
Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment. All files must be kept current
Maintain all non-care related components of the residents’ files. All files must be kept current
Coordinate all risk management activities for the community including worker’s compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver’s licenses and certifications of insurance for all employees that drive on company business
Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information
Participate in daily “Stand-Up” meetings to communicate key issues within the department
Understand and ensure compliance with all Federal (Title 22) and state regulations concerning the department
Aid in community marketing effort through demonstrated proficiency and willing ness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family member and referral sources
Arrange for coverage of job duties within the department during employee absences either through delegation or personal completion of duties
Maintain a safe and secure environment for all staff, residents and guests, following established safety standards
Encourage teamwork through cooperative interactions with co-workers and other departments
Support a positive and professional image through actions and dress
Performs other duties consistent with the position as assigned by the Executive Director