Business Manager

Catholic Diocese Brand•Apex, NC

13d

About The Position

Position Overview: The Business Manager is a full-time exempt position that is responsible for budgeting and financial management for the parish and school, HR administration (e.g., policies, procedures, compliance, etc.) for the parish, facilities oversight, and participation in parish and school committees. The Business Manager is the primary person responsible for parish operations. The role is intended as support to the work of the Pastor and the other parish ministries. The Business Manager should have management experience in the areas of responsibility and possess excellent communication skills. Other management skills required are in the areas of organization, finances, human resources, and property. Practical leadership and collaboration are needed to work with the parish staff, with the Pastoral Council, with the Finance Council, etc. Working Relationships: Pastor . The Business Manager reports to the Pastor. But the model of this relationship could be seen as mutual responsibility for the parish, with the Business Manager’s focus on the material and/or administration and the Pastor’s focus on the spiritual. School Principal . The Business Manager provides advice, counsel, and suggested direction in the budget creation and management of the school, including the strategic setting of tuition rates necessary to achieve a balanced budget. Office Staff . The Business Manager is responsible for the administrative and financial staff, in establishing the goals and objectives and in the day-to-day operation. Facilities . The Business Manager is responsible for buildings and grounds and for the staff that maintain them. Parish Groups . The Business Manager is the primary staff liaison to the Pastoral Council, the Finance Council, the School Board (representing the pastor), and the Buildings and Grounds Committee. Works with the Finance Council to establish plans and budgets for the parish and the school as well as establishing other financial directions. Diocese of Raleigh . The Business Manager interacts with Stewardship and Development, Property Management, Human Resources, Finance, and other personnel at the diocese. Volunteers . The Business Manager supports multiple volunteer groups and individuals in the parish and school.

Requirements

BA/BS in business, accounting or related discipline with five to seven years demonstrated experience in finance and accounting or closely related experience.
Three to five years supervisory/management experience.
Strong leadership, collaboration, and conflict resolution skillset.
Strong oral and written communication skills.
Must have a proven ability to manage complex schedules, track multiple project deadlines concurrently, and efficiently organize documentation.
Experience handling confidential, sensitive, timely and critical matters using good judgment, tact, respect and discretion.
Knowledge of HR practices including policies, procedures, recruitment, benefits, onboarding, and federal/state laws.
Familiarity of safety and security issues.
Must have demonstrated experience in appropriate computer technology skills; must be proficient with Microsoft office suite software.
Must satisfactorily complete the required criminal background and reference checks.
Must complete Diocese-sponsored Safe Environment Training after hire.

Nice To Haves

Roman Catholic in good standing preferred.
Non-Profit/Church Finance Experience preferred.
Familiarity with QuickBooks or ParishSoft accounting software is a plus.

Responsibilities

Financial . Responsible for establishing and managing the operating budgets for the parish, consulting with the Parish Finance Council and the Pastor during the budget process; and in conjunction with the School Board financial committee and the Pastor, provide advice, counsel, and suggested direction to the principal regarding the school budget process. Ensure proper financial stewardship of the parish and school, including operating without a deficit, meeting the budget, and fulfilling loan and other financial obligations to the Diocese and outside vendors. Report budget results monthly to Finance Council, semi-annually to the parish and school, and annually to the diocese. Responsible for long-range financial plan.
Administration . Responsible for the daily operation of the parish office and the delivery of the multiple supports to the parish that the administrative staff supplies. Manage the weekly staff meeting.
Human Resources . Directly supervise parish office and maintenance staff. Assists the Pastor in his supervision of the music, liturgy, pastoral associate, and faith development staffs. Completes or assists pastor in completion of the annual performance evaluations. Assists pastor and selection committee in recruitment and hiring. Collaborates with pastor on any termination. Ensures that staff receive appropriate training for their position. Ensures that wages and benefits are correctly administered.
Physical Resources . Ensure the long-term upkeep and improvement of facilities by establishing and managing a budget (reserve fund) for replacement of capital items. Working with the maintenance manager, establish the annual operating plan to ensure the necessary financial and human resources to maintain and keep clean our multiple buildings. Manage or provide oversight for any external contracts. Through regular/weekly meetings with the maintenance manager, ensure that necessary actions are being taken for safety, security, environmental, and financial good order.
Technology. Provide an appropriate level of technology, with a focus on computers and telephony, to enable productive communication. Both long-term and annual planning and budgeting are needed. Through regular/weekly meetings with the IT manager, ensure that the support is consistently at the necessary level.
School tuition rates . In collaboration with the Pastor, annually determine for each school parent whether their tuition rate will be that of a parishioner or non-parishioner based on established diocesan/parish policy.
Parish and School Committees . Serve as staff liaison to the Finance Council and the Buildings and Grounds Committee. Supports the Pastor in his relationships with the Pastoral Council, and the School Board.