Business Manager

University of Virginia

2d•$62,000 - $70,000•Onsite

About The Position

The Office of the Executive Vice President and Chief Operating Officer (EVP-COO) seeks a Business Manager to provide comprehensive administrative, fiscal, and operational support to the EVP-COO Office, Organizational Excellence, and Economic Development. This role requires professionalism, discretion, initiative, and strong organizational skills to manage a wide range of responsibilities in a dynamic environment. The Business Manager will collaborate closely with the Associate Vice President and Chief of Staff and serve as a key resource for office operations and financial administration.

Requirements

Bachelor's degree required.
3+ years of relevant experience required.

Nice To Haves

High degree of professionalism and ability to handle confidential matters with discretion.
Strong oral and written communication skills.
Ability to record and report financial data accurately and prepare reconciliations and analyses.
Adaptability to a fast-paced, evolving environment.
Knowledge of University, state, and federal financial policies and regulations.
Experience with Workday (Financial and HR).
Ability to synthesize data and familiarity with higher education policy issues.

Responsibilities

Manage daily office functions, including incoming mail, supplies, and filing.
Coordinate social events for the EVP-COO Office and building in partnership with the Building Coordinator.
Order food for meetings and provide backup support for the EVP-COO Executive Assistant and Building Coordinator.
Maintain paper and electronic records systematically for retention and retrieval, ensuring confidentiality.
Serve as Executive Assistant for the Chief of Staff, Executive Director of Communications, and Special Advisor. Actively manage calendars for senior staff, anticipating needs, scheduling meetings, and preparing background materials.
Provide backup administrative assistance to the EVP-COO.
Arrange business travel, including reservations, itineraries, and reimbursement processing.
Draft correspondence and assist with tracking projects, deadlines, Board materials, and key issues.
Reconcile accounts and process payments for EVP-COO Office, Organizational Excellence, and Economic Development.
Prepare purchase orders and payment vouchers; resolve vendor discrepancies.
Track fund accounts and special projects to ensure accurate entries and monitor balances.
Collaborate with the Chief of Staff and other stakeholders on fiscal activities.
Maintain financial records in compliance with University policies and audit requirements.
Prepare balance sheets, account reconciliations, and financial analyses.
Plan and coordinate departmental events and activities.
Provide committee support, including scheduling, preparing materials, taking minutes, and maintaining documentation.
Evaluate business systems and processes; recommend improvements to enhance efficiency.
Represent the department on business affairs in various forums.