Business Manager (56347)

DIAMOND BASEBALL HOLDINGS LLC•Midland, TX

1d•Onsite

About The Position

The Business Manager assists the Club General Manager and the Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited to, facilitating gameday cash requirements, generating invoices for the club, payables and receivables, making bank deposits either remotely or in person, seasonal payroll onboarding and processing, and answering general questions. This position may also assist with special projects, game day operations, and other duties as needed.

Requirements

Experience in an office environment
Experience and knowledge of Microsoft Office, Excel, and NetSuite
Proven administrative experience supporting multiple people and departments
Experience working in an accounting environment and basic understanding of accounting principles
Excellent organizational skills, attention to detail, and ability to multitask
Ability to maintain confidentiality and professionalism

Nice To Haves

Associate or bachelor’s degree preferred but not required

Responsibilities

Assist the Club General Manager in day-to-day activities
Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers
Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant training and policies
Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
Escalate local HR queries to the Corporate HR team as required
Create invoices for the billing of Club partnerships in NetSuite
Help staff with time and expense reimbursement submissions and manage credit card tracking for receipts and coding in Divvy/Bill.com
Work with the regional finance team to complete the month-end close tasks
Track and submit monthly sales commissions for front office staff
Assist with the collection of past due receivables
Bill Major League Baseball affiliate for reimbursables and maintain close relationships
Assist in the preparation and reporting of sales taxes
Order, organize, and ensure all office supplies and materials are on hand
Manage all front desk activity and coordinate full coverage
Ensure that all office machinery is in good working order, and facilitate maintenance
Create relationships with local community partners who supply office and business services or products
Manage and ensure timeliness with rent and other required payments
Provide reports from various systems to the GM to make business decisions