Business Manager I

City of Atlanta • Atlanta, GA

11h • Onsite

About The Position

The Business Manager ensures smooth daily operations by combining financial expertise with clerical oversight, maintaining an organized office environment, and supporting fiscal responsibility and compliance with financial policies. The ideal candidate for the Business Manager is a highly organized, analytical, and proactive professional with a strong blend of financial and administrative acumen who can orchestrate a thriving and organized office environment.

Requirements

• Education: Bachelor’s degree in finance, accounting, business administration, public administration, or related field.
• Experience: Minimum 4-6 years in management, budgeting, program development, government operations, auditing or technology strategy.
• Technical & Analytical Skills: Strong understanding of budgeting principles (building/analyzing/forecasting with precision), financial analysis, and financial reporting. Ability to analyze complex budget data, identify trends, draw conclusions, and make data-driven recommendations. Strong proficiency in project management tools (Microsoft Project, Excel). Meticulous accuracy in financial calculations, record-keeping, and administrative tasks. Excellent ability to manage multiple priorities, meet deadlines, and organize complex information efficiently. Strong written and verbal communication skills.
• Soft Skills: Customer & stakeholder engagement skills. Ability to handle sensitive financial and personnel information with the utmost discretion and confidentiality. Ability to anticipate needs and take initiative to improve office processes and resolve issues. Ability to navigate bureaucracy to address office needs. Strong problem-solving & adaptability to shifting priorities. Provide excellent stakeholder and customer service. A self-starter who anticipates needs, tackles challenges head-on, and maintains effectiveness under pressure. Meticulous attention to detail with the ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment. Ability to integrate seamlessly into a team. Ability to navigate bureaucratic structures while driving meaningful change

Responsibilities

• Budget Development and Preparation: Collaborate with department heads and senior management to gather financial data and develop comprehensive project-specific budgets. Analyze historical financial data, current trends, and future projections to inform budget proposals. Prepare detailed budget narratives, justifications, and presentations for review and approval. Ensure budgets align with strategic goals and organizational objectives.
• Budget Monitoring and Analysis: Regularly monitor budget performance against actual expenditures, identifying variances and anomalies. Conduct in-depth financial analysis to understand spending patterns, identify areas for cost savings, and optimize resource allocation. Prepare and present monthly, quarterly, and annual budget reports to management, highlighting key insights and recommendations. Forecast future financial needs and revenues, providing proactive insights to mitigate risks or capitalize on opportunities.
• Financial Reporting and Compliance: Ensure all financial transactions and budget activities comply with internal policies, external regulations (e.g., GAAP, grant requirements), and legal standards. Maintain accurate and organized financial records, including budget documents, invoices, and expense reports.
• Forecasting and Financial Modeling: Provide financial insights and recommendations to support strategic planning and decision-making.
• Office Manager Functions: Oversee daily office operations, ensuring a smooth and efficient workflow. Manage office supplies inventory, procurement, and vendor relationships (e.g., ordering, invoice reconciliation etc.). Coordinate and schedule meetings, appointments, and travel arrangements for the executive director and deputy director as needed. Manage incoming and outgoing correspondence, including mail, emails, and phone calls. Act as the primary point of contact for office maintenance and repairs. Ensure the office environment is safe, clean, and well-maintained. Develop and maintain efficient filing systems (both physical and digital) for administrative documents, contracts, and confidential information. Ensure compliance with data retention policies. Assist with the onboarding of new employees, including setting up workstations and providing office orientation. Organize and coordinate company events, meetings, and team-building activities. Assist in the development and implementation of office policies and procedures to improve efficiency and consistency. Ensure staff adherence to established administrative guidelines.
• Other Duties: Perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level