Business Manager I

City of Atlanta•Atlanta, GA

14h•Onsite

About The Position

The Business Manager ensures smooth daily operations by combining financial expertise with clerical oversight, maintaining an organized office environment, and supporting fiscal responsibility and compliance with financial policies. The ideal candidate for the Business Manager is a highly organized, analytical, and proactive professional with a strong blend of financial and administrative acumen who can orchestrate a thriving and organized office environment.

Requirements

Strong understanding of budgeting principles (building/analyzing/forecasting with precision), financial analysis, and financial reporting.
Ability to analyze complex budget data, identify trends, draw conclusions, and make data-driven recommendations.
Strong proficiency in project management tools (Microsoft Project, Excel).
Meticulous accuracy in financial calculations, record-keeping, and administrative tasks.
Excellent ability to manage multiple priorities, meet deadlines, and organize complex information efficiently.
Strong written and verbal communication skills.
Customer & stakeholder engagement skills.
Ability to handle sensitive financial and personnel information with the utmost discretion and confidentiality.
Ability to anticipate needs and take initiative to improve office processes and resolve issues.
Ability to navigate bureaucracy to address office needs.
Strong problem-solving & adaptability to shifting priorities.
Provide excellent stakeholder and customer service.
A self-starter who anticipates needs, tackles challenges head-on, and maintains effectiveness under pressure.
Meticulous attention to detail with the ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.
Ability to integrate seamlessly into a team.
Ability to navigate bureaucratic structures while driving meaningful change

Responsibilities

Budget Development and Preparation
Budget Monitoring and Analysis
Financial Reporting and Compliance
Forecasting and Financial Modeling
Office Manager Functions
Oversee daily office operations, ensuring a smooth and efficient workflow.
Manage office supplies inventory, procurement, and vendor relationships (e.g., ordering, invoice reconciliation etc.).
Coordinate and schedule meetings, appointments, and travel arrangements for the executive director and deputy director as needed.
Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
Act as the primary point of contact for office maintenance and repairs.
Ensure the office environment is safe, clean, and well-maintained.
Develop and maintain efficient filing systems (both physical and digital) for administrative documents, contracts, and confidential information.
Ensure compliance with data retention policies.
Assist with the onboarding of new employees, including setting up workstations and providing office orientation.
Organize and coordinate company events, meetings, and team-building activities.
Assist in the development and implementation of office policies and procedures to improve efficiency and consistency.
Ensure staff adherence to established administrative guidelines.
Perform other duties as assigned.