Business Development Coordinator supports

Mathews Mechanical•Newark, CA

22h

About The Position

The Business Development Coordinator supports the execution of strategic sales and growth initiatives by providing administrative, CRM, reporting, and outbound coordination support to the Business Development Representative and Operations leadership. Using proven best practices and organizational discipline, the Business Development Coordinator ensures accurate CRM management, structured lead tracking, outbound marketing coordination, and seamless internal communication between Business Development, Estimating, and Operations. This position is administrative and coordination-focused, enabling revenue growth through process execution and data integrity.

Requirements

24 years experience in sales administration, CRM coordination, or business development support role preferred.
Highly organized, detail-oriented, fluent in MS Office Suite and CRM systems (HubSpot preferred), strong written communication skills, and process-driven mindset.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Marketing, or related field preferred.
Experience in construction, mechanical, or industrial services environment preferred.

Responsibilities

Serve as primary CRM (HubSpot) administrator for the Business Development team.
Enter, manage, and maintain accurate records for leads, contacts, customers, and opportunities.
Coordinate lead intake and ensure proper documentation prior to assignment.
Generate recurring and ad hoc reports based on leadership needs.
Ensure all opportunities are properly documented and transitioned internally.
Coordinate outbound marketing efforts including newsletters, case studies, and outreach campaigns.
Maintain and monitor bid lists and opportunity boards.
Assist in preparation of RFP/RFQ documentation packages (administrative support only).
Support internal communication between Business Development, Estimating, and Operations.
Track KPI performance metrics for leadership review.