Business Development and Office Administrator

GDI Integrated SV J•Waltham, MA

48d

About The Position

The Business Development & Office Administrator plays a dual role in supporting both the growth initiatives of the region and the day-to-day functioning of the office. This position requires a highly organized, proactive individual who can assist with proposal development, vendor relations and coordinate administrative needs across departments.

Requirements

Experience in administrative support, office management, and/or business development coordination preferred.
Strong organizational and multitasking skills.
Proficiency with Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively across departments.

Responsibilities

Assist Business Development team in preparing proposals, including gathering required RFP information and formatting documents.
Distribute new job information to relevant stakeholders.
Request Certificates of Insurance (COIs) tailored to specific customer requirements.
Upload executed contracts and related documents to SharePoint.
Generate renewals and service agreements for existing customers at the direction of Operations.
Create and print holiday schedules for posting at customer sites.
Organize and file monthly inspection reports.
Mail invoices on behalf of the Accounts Receivable team.
Provide project assistance to the Regional Vice President as required.
Manage office supply inventory.
Handle purchase orders and resolve issues with vendors.
Oversee uniform inventory, ordering, and distribution for staff.