Office and Risk Administrator

STO Building Group Careers•Mountain View, CA

1d•$60,000 - $75,000•Onsite

About The Position

The office administrator will support Silicon Valley office management and will also perform Insurance Coordinator duties. This position will play a critical role in maintaining an organized and engaging work environment that supports the needs of all staff. This position will work with the business unit leader to manage general office operations and procedures including functioning of the facility and coordinating office events. This role will also be expected to work closely with the legal, risk and compliance team to manage insurance certificates.

Requirements

Associates degree required; bachelor’s degree preferred.
Excellent verbal and written communication skills.
Excellent interpersonal and negotiation skills.
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines.
Proficient with MS Office
2-4 years professional experience in office, facilities, and project management.

Nice To Haves

Hospitality and event coordination experience a plus.

Responsibilities

Provide concierge services for clients and visitors.
Ensure facilities are clean, organized, and safe for employees and visitors.
Manage vendor selection and relationship management.
Maintain office supplies and equipment inventory.
Manage incoming and outgoing mail and packages.
Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.).
Assist HR with onboarding new employees (workspace, welcoming, etc.).
Maintain office and event calendars.
Manage and coordinate event planning and logistics.
Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.).
Manage annual office management budget in coordination with SF Office Manager.
Maintain tenant records.
Resolve complaints, problems and requests from tenants.
Maintain building security and card access system.
Oversee security, fire prevention and other safety systems.
Handle site and building maintenance issues.
Contract service contractors as needed to maintain, repair or improve the property.
Oversee contractors and inspect completed work.
Assist with emergency response and evacuations.
Monitor building maintenance budget.
Confirm project specific insurance requirements.
Request, receive, track and file all project related insurance certificates.
Ensure accuracy of all certificates received.
Maintain insurance files on a per project basis and request updated certificates prior to their expiration date.
Responsible for coordinating with people from several company departments.
Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects.
Upload insurance certificates to “X/Shared drive” and to Procore for each project.
Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job.
Submit Insurance certificates to the property buildings for every project via email.