Business Coordinator II

Texas A&M Agrilife Research • Corpus Christi, TX

10d

About The Position

Texas A&M AgriLife Research at Corpus Christi, is seeking a highly motivated Business Coordinator II, who under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience.
• Ability to multitask and work cooperatively with others
• Strong Written and verbal communication skills
• High attention to detail and organization skills
• Proficient in Microsoft Office Suite
• Proactive critical thinking and problem-solving skills
• Ability to take initiative and work independently or in a team setting
• Capacity to manage multiple tasks and deadlines effectively
• Strong interpersonal and negotiation abilities
• Willingness to learn new systems and processes

Responsibilities

• Coordinates with the unit primary accounts payable and purchasing contact to assist in implementing and coordinating purchasing activities to include management of accounts payable, purchasing and requisition processing, payment card allocations and statement reconciliation/verification.
• Monitors fiscal accounts.
• Reconciles monthly Project and Overhead account statements.
• Investigate errors in transactions and recommends appropriate corrective action.
• Proposes solutions to complex financial problems.
• Processes departmental budget requests (DBR), departmental correction requests (DCR).
• Assists with coordinating annual fiscal year closing activities.
• Assist in processing the bi-weekly and monthly payrolls in Workday, for final processing by Payroll department.
• Monitor and keep track of all hours worked by all wage and student workers to ensure that total hours by month and by measurement period are in line with Affordable Care act, TRS and maximum hours allowed policies.
• Process payroll corrections and updates.
• Maintains unit’s business files and serves as records management coordinator.
• Works with Administrative team in Corpus Christi and HR department in College Station to help ensure that AgriLife and System policies are being followed and assist faculty and staff with policy and procedure questions.
• Participates in the hiring, orientation, and onboarding of staff and student workers.
• Liaises with human resources units to support hiring processes.
• Identifies training and compliance needs, including all international paperwork and documentation, Assists with annual fiscal activities with minimal direct supervision.
• Secures and evaluates incoming mail, correspondence, and inquiries, distributing with instructions on action items as needed; requests services such as mail, pick-up and delivery.
• Maintains Equipment, Building, and livestock Inventory records, processing requirements and all necessary reports, transfers, deletions, and changes.
• Verifies monthly vehicle use reports are complete and correct prior to submission to College Station.
• Makes travel arrangements and completes travel requests and expense reports on Emburse as requested.
• Performs other duties as assigned.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees