Business Coordinator II

Texas A&M University System • College Station, TX

20h • Hybrid

About The Position

About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
Texas A&M AgriLife Extension Service
Texas A&M AgriLife Research
College of Agriculture and Life Sciences at Texas A&M University
Texas A&M Forest Service
Texas A&M Veterinary Medical Diagnostic Laboratory
As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world!
We are looking for a Business Coordinator II to serve as a member of the accounting team. The ideal candidate will have previous TAMU business/accounting experience. This person must be professional, enjoy working in a high-volume environment, be detail-oriented, and be able to apply strong organizational skills while being flexible in their daily routine. The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience in general office, accounting, or personnel operations.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Business Support – Serves as a liaison to Financial Management Operations (FMO), AgriLife Administrative Services, and SRS. Investigate errors on transactions and recommend appropriate corrective action. Assists with specialized business tasks and activities as assigned and propose solutions to routine business. Coordinates annual fiscal year closing activities, works closely with PI’s to manage spending down state funds or SRS accounts. Understands the need for ongoing positive and professional relationships with department staff. Takes “ownership” of customer service responsibilities by following up and “closing the loop” on situations crossing his/her desk including, but not limited to, transactions, inquiries, and problems. Provides one-on-one training with customers as requested.
• Accounts Payable & Purchasing/Ordering – Responsible for maintaining detailed knowledge of disbursement rules and procedures for Texas A&M University, AgriLife Extension and Agrilife Research, Provide guidance to PIs on rules and procedures. Identifies and resolves issues before approving for processing. Works with customers, vendors, other team members, and Financial Management Operations (FMO) and Agrilife Administrative Services, as needed, to investigate and correct errors, and gather additional information required to process payment, request removal of tax, or dispute items and amounts. Prepares, enters, and reviews invoices in AggieBuy and completes receiving process to ensure timely payment. Assist customers with AggieBuy, create requisitions for purchases exceeding $25k, communicate with customers, vendors, and company representatives to complete transactions. Provide guidance and assist with account/budget management for departmental and principal investigator accounts (state, local and federal). Handles assigned e-mail correspondence and telephone inquiries about purchasing, accounts payable, accounts receivable, and payment cards within established periods. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Follows-up and research past due statements to determine if paid or if payment needs to be processed.
• Payment Cards – monitor payment card activity and ensure timely submission of expense reports and management of orphaned transactions. Review for proper object codes and allowable account expenditures. Performs monthly reconciliation of procurement card purchases within a given period through the EMBURSE system.
• Inventory – Create asset numbers for inventory items. Maintain inventory records for TAMU/Texas A&M AgriLife Research/Texas A&M Agrilife Extension equipment, livestock, vehicles, etc.; respond to property office's request for annual audits for all inventory items; coordinate all transactions to surplus. Oversee Annual Departmental Inventory audit.
• Deposits – Prepare department deposits to ensure compliance with cash-handling procedures, as well as processing timelines. Ensures security of all funds and maintains segregation of duties as appropriate. Maintains extensive knowledge regarding the iPayments system. Prepares Interdepartmental Transfers (IDTs) as necessary to charge other TAMU department for goods or services provided. Prepares internal and/or iPayment invoices to bill TAMU and non-TAMU entities for goods or services.
• Fleet Management – Maintain and report records related to AgriLife Extension/Research fleet vehicles and dept voyager cards. Track down errors and provide solutions to resolve.
• Performs other duties as assigned.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level