Business Coordinator II

Texas A&M Agrilife•College Station, TX

About The Position

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others

Responsibilities

Serves as 4HOnline accounts receivable records management coordinator.
Audits and approves cash handling activities.
Processes daily deposits of incoming checks and credit card payments through a combination of programs such as Authorize.net, 4HOnline, and iPayments.
Enters them into accounting software and checks for accuracy on a daily and monthly basis.
Resolves credit card charge backs in a timely manner.
Utilizes iPayment software for recording deposits and prepares batches for bank deposits using CEO portal.
Prepares complex monthly and annual financial reports for business office administrator.
Works with 4-H Online manager (if needed) to troubleshoot financial reports and payment issues in 4-H Online and runs weekly reports on aged unpaid invoices and declined credit card payments.
Reconciles approximately 25 accounts and coordinates certification of monthly statements with district/state Extension employees through Canopy and Formsite.
Serves as a co-approver of iPayments for the 4-H Program.
Processes necessary Extension business documentation for DFI's, DFE's, and IDT's.
Assists with DBR's when needed.
Coordinates Marketplace sales with Extension personnel in the 4-H Unit.
Track income and process reports.
Processes AR Invoices in iPayments.
Processes refunds and prepares enrollment waivers when applicable in 4-H Online.
Assists 4HOnline Manager with answering questions on payment status, mailing of checks, and creating transfers.
Willingness to cross train with other aspects of the 4HOnline Business Office.